Proposal Coordinator
Project Performance Corporation 7 reviews - McLean, VA

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Business Development

  • Responsible for administrating, planning, organizing, and directing proposal activities under the direction of the Proposal Manager .
  • Works directly with the Proposal Manager, Proposal Volume Leads, Capture Managers, Business Development Operations Executives, Proposal Writers/Editors, Graphic Designers, and the entire proposal team.
  • Key proposal activities include:
  • Set up, tailor and administer the proposal SharePoint site(s)
  • Manage the proposal response documents on the SharePoint site;
  • Plan and organize the schedules for the proposal effort set by the Proposal Manager;
  • Plan and organize kickoff meeting, workshops, and color team reviews;
  • Validate that the proposal strategy and themes to ensure they are included in the proposal documents and match the RFP;
  • Modify the formatting of proposal documents;
  • Coordinate and distribute content plan templates as decided by Proposal Manager,
  • Develop and modify writing templates according to RFP to ensure compliance,
  • Furnish standard content, resumes and/or other existing proposal content to volume leads and/or writers, as necessary;
  • Coordinate the proposal production process to include: the organizing the final proposal production schedule; the final proposal document package quality inspection; make recommendations for improvement and/or troubleshooting problem areas;

  • Implements, interprets and adheres to all CTC Business Development processes. Makes recommendations for improvement to policies and procedures.
  • Administers and instructs Proposal Team Training.

  • Consults with writers and Proposal Manager to interpret the RFP and provide advice and guidance on formatting templates and to ensure compliance with the win themes in the Proposal.

  • Works with the Proposal Team and graphic designers to develop proposal graphics, as required.
  • Serves as SME, utilizing proposal software programs (VisibleThread) to provide training and/or coaching to other users of the software.
  • Develop informational reports for auditing purposes
  • Interpret audit reports produced to provide guidance to Proposal Leads and team members.
  • Provides administrative assistance and coordinates section content of the proposal, as required.
  • Create standard content, resumes and/or other existing proposal content to volume leads and/or writers, as necessary;
  • Responsible for mailing/shipping/tracking final proposal documents.
  • Business Development Operations

  • Provides a variety of frequently complex or confidential administrative duties for the Business Development Operations and Corporate Communications and Marketing group on an as needed basis.
  • Performs a variety of frequently complex duties associated with the Information Resource Center (IRC) and the Business Development Information Center (BDIC)

  • Responsible for administering B&P funding through BD-OTS and CostPoint systems.

  • Establishes Cost Point accounts by pulling information from BD-OTS
  • Uses information to provide recommendations to BDOE
  • Contract Performance

  • Interfaces with Contracts department, as necessary, in the coordination of proposal activities and documents including:
  • Working with Contracts to coordinate the needed information for data calls.
  • Scheduling of Green Team Reviews.
  • Interfaces with Small Business and Procurement as necessary in the coordination of proposal activities.


  • General knowledge of the federal procurement process and regulations.
  • Ability to work under tight deadlines and prioritize multiple tasks.
  • Proficiency with MS Office Suite (Word, Excel, PowerPoint, Outlook), SharePoint, Adobe Acrobat Pro and; as well as experience with Excel and Project.
  • Command of English grammar, spelling, and composition and the ability to edit a document and significantly improve quality by identifying deficiencies in grammar, spelling, punctuation, proper usage, company standards, corporate style, format, and accuracy.
  • Ability to work as an integral member of a team and proactively assist others.
  • Ability to obtain and maintain the appropriate government security clearance.
  • Associates’ degree required, in business, English, or a related field plus two to four years directly related experience or Bachelor’s degree in business or related academic field and one to two years directly related experience .

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