Responsible for administrating, planning, organizing, and directing proposal activities under the direction of the Proposal Manager .
Works directly with the Proposal Manager, Proposal Volume Leads, Capture Managers, Business Development Operations Executives, Proposal Writers/Editors, Graphic Designers, and the entire proposal team.
Key proposal activities include:
Set up, tailor and administer the proposal SharePoint site(s)
Manage the proposal response documents on the SharePoint site;
Plan and organize the schedules for the proposal effort set by the Proposal Manager;
Plan and organize kickoff meeting, workshops, and color team reviews;
Validate that the proposal strategy and themes to ensure they are included in the proposal documents and match the RFP;
Modify the formatting of proposal documents;
Coordinate and distribute content plan templates as decided by Proposal Manager,
Develop and modify writing templates according to RFP to ensure compliance,
Furnish standard content, resumes and/or other existing proposal content to volume leads and/or writers, as necessary;
Coordinate the proposal production process to include: the organizing the final proposal production schedule; the final proposal document package quality inspection; make recommendations for improvement and/or troubleshooting problem areas;
Implements, interprets and adheres to all CTC Business Development processes. Makes recommendations for improvement to policies and procedures.
Administers and instructs Proposal Team Training.
Consults with writers and Proposal Manager to interpret the RFP and provide advice and guidance on formatting templates and to ensure compliance with the win themes in the Proposal.
Works with the Proposal Team and graphic designers to develop proposal graphics, as required.
Serves as SME, utilizing proposal software programs (VisibleThread) to provide training and/or coaching to other users of the software.
Develop informational reports for auditing purposes
Interpret audit reports produced to provide guidance to Proposal Leads and team members.
Provides administrative assistance and coordinates section content of the proposal, as required.
Create standard content, resumes and/or other existing proposal content to volume leads and/or writers, as necessary;
Responsible for mailing/shipping/tracking final proposal documents.
Business Development Operations
Provides a variety of frequently complex or confidential administrative duties for the Business Development Operations and Corporate Communications and Marketing group on an as needed basis.
Performs a variety of frequently complex duties associated with the Information Resource Center (IRC) and the Business Development Information Center (BDIC)
Responsible for administering B&P funding through BD-OTS and CostPoint systems.
Establishes Cost Point accounts by pulling information from BD-OTS
Uses information to provide recommendations to BDOE
Interfaces with Contracts department, as necessary, in the coordination of proposal activities and documents including:
Working with Contracts to coordinate the needed information for data calls.
Scheduling of Green Team Reviews.
Interfaces with Small Business and Procurement as necessary in the coordination of proposal activities.
EDUCATION AND EXPERIENCE:
General knowledge of the federal procurement process and regulations.
Ability to work under tight deadlines and prioritize multiple tasks.
Proficiency with MS Office Suite (Word, Excel, PowerPoint, Outlook), SharePoint, Adobe Acrobat Pro and; as well as experience with Excel and Project.
Command of English grammar, spelling, and composition and the ability to edit a document and significantly improve quality by identifying deficiencies in grammar, spelling, punctuation, proper usage, company standards, corporate style, format, and accuracy.
Ability to work as an integral member of a team and proactively assist others.
Ability to obtain and maintain the appropriate government security clearance.
Associates’ degree required, in business, English, or a related field plus two to four years directly related experience or Bachelor’s degree in business or related academic field and one to two years directly related experience .