Position Number 296530
Department: Mansfield Center - Defense Critical Language and Culture Program (DCLCP)
Closing Date : January 8, 2013
Work Schedule : Full-time, 12 months/year, 1.0 FTE
Minimum Entry Rate: $14.075/hr-$15.540/hr
Union Affiliation: MPEA
Probationary Period : Six months minimum
Benefits Include: Insurance package; mandatory retirement plan, partial tuition waiver; professional development/wellness program
The mission of department is to develop and teach short, intensive critical languages such as Dari, Pashto, Urdu, Arabic, and Korean as well as Strategic Culture programs to US military and USG employees developing various levels of language skills and preparing for onward assignments to designated host nations and develop on-line learning modules for remote language and culture teaching in coordination with Department of Defense (DoD) entities.
This position is the primary program management for ROTC programs, operational support with budget and fiscal responsibilities for DCLCP, staff, and DoD trainees at the Mansfield Center’s Palmer Street satellite facility. This position independently applies and uses full working knowledge of all relevant funding and budget regulations, policies and record keeping systems for the federal government, the State of Montana, and the University of Montana Grants Administration; assists native language speaking faculty in development of curriculum for the program; assists in organizing all curriculum and timelines; serves as in-house reviewer of foreign language lessons and curriculum developed by staff native language speakers; develops spreadsheets and PowerPoint presentations that show grades, attendance, and program trends using Microsoft Excel, Word, and other software programs; trains and troubleshoots software applications for all satellite office operations and programs; reviews progress measurements and provides weekly reports used in weekly staff meetings and yearly reports; independently provides DoD trainee support services to include receiving, tracking, and sending out all requisite DoD registration and training report forms, both online and via post, for continuously rotating groups of military trainees; prepares and provides information regarding UM, Missoula and its environs to all incoming personnel, including availability of short term stay options; responsible for purchasing and inventory (when necessary) of all program books, videos, DVDs, equipment, supplies and other program materials; maintains files and records for the DCLCP and for all of the trainees who attend courses; responsible to inventory all classroom curriculum and classroom schedules; collaborates with Director and Deputy Director to establish goals and organization outreach for projects involving ROTC cadets; effectively implements established goals, standard operating procedures, reporting and conduct policies, trainee registration and tracking procedures and other operational systems at the DCLCP satellite office; creates and organizes study abroad training schedules and winter session ROTC courses; creates and maintains a scheduling system for DCLCP’s online courses offered and across the US to the USSOCOM users; and creates and maintains a scheduling system for DCLCP’s online web-based courses connecting up to six students from various sites around the US.
This position requires incumbent to develop complete working knowledge of UM Banner, payroll, travel reporting, and basic HR forms and requirements to facilitate this support; establish and maintain working relationships and coordinate with UM offices of business services and human relations; develop knowledge and application of federal, state, and UM grants and research funding programs, policies, procedures, requisite paperwork, and requirements; and develop and maintain numerous state-of-the-art IT programs and equipment in support of the DCLCP-to include web page, Smart Boards, DoD Log, and Montana Super Computer connectivity to facilitate distance learning programs.
Demonstrate professionalism, initiative, judgment, independent thought and action, and the ability to maintain confidentiality
Demonstrate considerable and varied communication skills required to represent the program in written and verbal exchanges
Ability to apply knowledge of research processes and methods
Strong organizational skills and attention to detail
Ability to create charts and formulate measurements tracking periodic spending.
Ability to develop and maintain website
Demonstrate skill and ability to operate personal computers including higher level functions of Microsoft Office programs and other IT software programs
Knowledge of and ability to develop as well as guide staff in the use of Excel spreadsheets, PowerPoint presentations, Word documents, and other IT software programs
Ability to troubleshoot basic IT operations for all staff and trainees
Demonstrate interpretation, discretion, judgment, and initiative to resolve procedural problems
(Qualified candidates must be able to meet minimum requirements and perform the primary functions of the position with or without reasonable accommodation.)
Hearing: To receive and direct visitors, respond to phone requests and trainee questions and needs.
Vision: To read computer screens, forms, letters, books and other academic materials.
Ability to lift 25 pounds: Mail, book orders, etc.
Bachelor’s degree or equivalent experience and knowledge of Middle East/Central/East Asian Culture desired.
HOW TO APPLY
Upload the following materials: *Please note: only five (5) attachments are allowed per application. Please combine documents accordingly.
Letter of Interest – please alsoaddress the stated required skills for the position
Detailed resume listing education and describing work experience
Names and contact information for three (3) professional references
Criminal Background Investigation is required prior to Offer of Employment
In accordance with University policy, finalists for this position will be subject to criminal background investigations.
Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law.
References *References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing Individual hiring departments at UM-M may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility. All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).