Publications Manager, PLOS ONE
The Public Library of Science (PLoS) - San Francisco, CA

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We are currently looking for a talented energetic and committed Publications Manager to join our PLOS ONE team within our rapidly growing San Francisco office. PLOS ONE is currently the largest academic journal in the world and is undergoing rapid growth.

The ideal candidate will be a confident and highly organized self-starter with first class communication and problem solving skills. Previous experience working in a fast paced environment is a must. As a member of the editorial administration team, the successful Publications Manager candidate should be organized and conscientious, handling the day to day tasks to ensure the smooth running of the journal. The key task is to directly support the Editorial Manager in specific tasks and projects in journal operations. The Publication Manager role is not a writing centered job.

Responsibilities:
  • Becoming proficient in all basic journal operations and the online peer-review software to facilitate the peer review process for journal users.
  • Assisting authors, reviewers, and academic editors by email and phone; supporting the editors in the San Francisco and Cambridge offices.
  • Managing assigned editorial-process workflows; communicate changes to these workflows to the appropriate parties within project parameters; answering questions as they arise.
  • Managing and maintaining two to four projects related to the peer-review process concurrently; analyzing and synthesizing project data; keeping all processes up to date and the project and tasks functioning at optimal turnaround times.
  • Conducting and overseeing training sessions for Publications Assistants; supervising PAs as assigned.
  • Troubleshooting problems as they arise and investigating the magnitude of their reach; communicating with the appropriate and affected parties.
  • Taking the initiative to find areas to improve turnaround times and/or more efficient workflow procedures.
Qualifications and Experience:
  • A university degree in a scientific discipline preferred.
  • A motivated self-starter who can proactively overcome or work around obstacles independently.
  • At least one year of previous project management experience.
  • A hardworking and conscientious attitude with high attention to detail.
  • The ability to work well in a team environment as well as on an individual basis.
  • Flexibility adapting to deadlines, changing schedules and priorities, and unpredictable events in a fast-paced environment.
  • Must have experience determining when delegation is appropriate.
  • Excellent written and verbal communication skills.
  • Interest in supervising and mentoring junior staff members.
  • Technical proficiencies (knowledge of Excel, Word, file types, and file conversions).
  • An interest in science, medicine and publication ethics.
  • Must have excellent organizational skills and the ability to prioritize and balance immediate and long-term needs.
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