The Publications Manager will provide oversight of the running and content development of the journal, and act as the main point of contact for the Editors-in-Chief and Editorial Board externally, and internal production, marketing and web teams.
Qualifications and Experience:
- Journal Operations
Supervisory Responsibilities (includes but may not be limited to)
- Training and day-to-day supervision of PLOS Pathogens Publications Assistants and Sr. Publications Assistants.
- Analyzing and updating journal processes to improve turnaround times.
- Maintaining and updating workflow documentation for journal staff, editors, reviewers, and authors.
- Implementing Editorial Board initiatives by planning development and delegating responsibilities within the team.
- Maintenance of Editorial Board membership.
- In conjunction with Editorial Manager, act as journal liaison with production, web, and marketing teams.
- Coordinating front matter and special collections.
- Issue image and homepage selection.
- Arranging editorial board and subject matter editor calls; setting agendas and taking notes.
- Coordinating the weekly call with the Editors-in-Chief (EIC).
- Producing the journal’s section of the monthly publishing report.
- Other special projects as assigned by the Editorial Manager.
Supervisory Responsibilities (does not include)
- Day to day supervision over staff assigned to the Publications Manager (PA and Senior PA).
- Oversight of overall team member workload and time management, assisting with prioritization where required.
- Review of work quality and output.
- Training of new team members and assisting with complex queries.
- Managing journal workload and holiday cover.
- Facilitating weekly 1:1 meetings (EM continues to facilitate 1:1 meetings less frequently i.e.: monthly).
- Will provide Editorial Manager with input on performance of team members for review purposes (introductory, six month and annual review). Will conduct review meeting together with Editorial Manager.
- Co-ordination of recruitment efforts and participation in recruitment process i.e.: interviews.
- Direct line management responsibilities. On the PLOS organizational chart, the Editorial Manager will remain the employees’ direct manager.
- The Publications Manager will not receive compensation information or be responsible for compensation decisions including new hires and annual salary reviews.
- The Publications Manager will not have hire/fire authority over the staff assigned to them.
- The Publications Manager will not approve timesheets, time off and overtime requests, the Editorial Manager will retain this responsibility.
- College graduate with a Bachelor of Arts or Bachelor of Science degree is preferred
- Experience in publishing, preferably STM or academic
- Familiarity with content management systems. Able to work with all Microsoft Office applications
- Enthusiasm for science and/or technology, highly efficient, organized and flexible
- High level of maturity and sensitivity in resolving clients concerns
- Excellent verbal and written communication and interpersonal skills