Purchasing Agent
City of Concord, CA - Concord, CA

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Purpose
Heads the Materials Management Division of the Finance Department; supervises and participates in the purchasing of materials, supplies, equipment and services as required by the various departments and divisions of the City; directs the stores warehouse operation and the disposition of surplus and obsolete equipment; performs related and other work as required.

Equipment, Methods & Guidelines
Uses City ordinances and manuals, Thomas register and catalogs and commodity books; telephone, calculator, computer keyboard, and vehicles. May use forklift.

Working Conditions
Primarily inside work. Conditions may involve travel to attend meetings or make plant visits to supplier facilities. Work may include irregular hours and pressure generated by deadlines, workloads, and priority changes.

Physical Demands
The work emphasizes speech, hearing and vision.

Supervisory Guidance Received/Given
Supervision received is characterized by general administrative support and control rather than direct control over methods. Supervision given includes exercising a full range of supervisory authority and is focused on providing administrative support and control, defining objectives and problems; and, as necessary, prescribing both general and detailed work methods.

Allocation Factors/Distinctions
Managerial classification.

Examples of Duties:

  • Participates in and directs the work of assigned staff involved in the acquisition of materials, supplies, services and equipment; scrap and surplus disposition; and, through a subordinate supervisor, directs the store keeping and warehouse functions.
  • Develops the Materials Management Division goals, policies and priorities; establishes and implements programs and procedures relative to purchasing inventory and vendor data.
  • Develops and administers the Division budget, maintaining expenditures within the limits of an authorized allocation.
  • Applies City and departmental policies and procedures; interviews and selects new employees; prepares work appraisals and discusses Performance evaluations; identifies and/or resolves subordinate complaints; recommends disciplinary action as necessary.
  • Secures and compares information regarding price, quality delivery time and related data for a wide variety of materials, supplies, equipment and services; interviews sales personnel, obtains samples and literature, visits manufacturers, and attends demonstrations to become better informed of products of interest; keeps informed of current and long-range trends in the purchasing and supply fields.
  • Prepares formal bids and specifications as needed for materials, supplies and equipment.
  • Analyzes purchase requisitions; issues orders for maintenance and repair, operating and capital equipment, and supplies and services. Arranges for rental of equipment.
  • Arranges for the disposal of surplus or obsolete material, equipment and scrap.
  • Provides cost information to operating departments; performs special studies related to the acquisition of materials supplies or equipment as required.


  • Desirable Qualifications:

    Knowledge and Abilities
    Working knowledge of the identification, use, specifications, and lot sizes commonly used in purchasing materials, equipment, and services; of supply sources; of standard price and purchasing reference sources; of governmental purchasing principles and practices; of technical specification writing; and of modern office practices; of the procedures for advertising for proposals and accepting bids; budgeting; bookkeeping; inventory control; and of the legal aspects of purchasing and contracts. Ability to effectively supervise the work of others; to buy wisely as to quality and price; to read and interpret civil and mechanical engineering drawings; to initiate and follow through purchasing transactions; to analyze requisitions and relate them to current and proposed purchasing activities; to maintain records; to make accurate arithmetical calculations; to communicate effectively orally, and in writing, and to establish and maintain cooperative and effective relationships with those contacted in the course of work.

    Education/Experience
    Any combination equivalent to experience and education that would likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:

    Education: Possession of a Bachelor's Degree in Public or Business Administration or a related curriculum.

    Experience: Four years of increasingly responsible experience in the field of purchasing or materials management including some experience in directing the work of others.

    Other:

    A California Driver's License and a satisfactory driving record are conditions of initial and continued employment.

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