Purchasing Agent
Department of Veterans Affairs - Richmond, VA

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Vacancy ID: 944284

OUR MISSION: To fulfill President Lincoln’s promise

- “To care for him who shall have borne the battle, and for his widow, and his orphan” - by serving and honoring the men and women who are America’s Veterans. How would you like to become a part of a team providing compassionate care to Veterans? The Department of Veterans Affairs (VA) needs employees who possess the energy, compassion, and commitment to serve those who served our Country. Whatever the job title, every position in VA will give you a chance to make a meaningful and personal contribution to the lives of truly special and deserving people - our Veterans. VA professionals feel good about their careers and their ability to balance work and home life. VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities. Working for VA is one of the most emotionally satisfying and professionally rewarding ways to dedicate the best within you to your Country's service. If you are transitioning from the military or a Veteran already, we invite you to explore the benefits of continuing your career at the VA. The VA is committed to hiring Veterans .

The VA is much more than just another employer. It is an honorable, open and welcoming community of those who care. Gratitude is our motivation and service is our mission.

The VA has adopted Core Values and Characteristics that apply universally across the Department. The five Core Values define “who we are,” our culture, and how we care for Veterans, their families and other beneficiaries. The Values are I ntegrity, C ommitment, A dvocacy, R espect and E xcellence (“ I CARE ”).

America's Veterans need you! To find out more, go to http://www.va.gov/jobs/ .
    KEY REQUIREMENTS
  • You must be a U.S. citizen to apply for this job.
  • You will be subject to a background/suitability investigation.

DUTIES: These positions are located in the Prosthetic Treatment Center of the Veterans Affairs Medical Center in Richmond, Virginia. As a Purchasing Agent, you will be responsible for receiving and analyzing prosthetic consults and prescriptions for items, services and equipment. You will authorize and prepare complex purchase orders for a wide variety of prosthetic and orthotic devises, medical supplies, equipment and repairs. The major duties of the position include, but are not limited to, the following:
· Examines electronic clinical health records and claim files to determine eligibility and entitlement for items and services and advises patient of outcome;
· Receives phone calls and interviews patients advising them of their appellate rights in the event of an unfavorable decision regarding benefits;
· Uses a variety of office equipment (computer, fax, scanner, printer, phone) and software to effectively communicate with others, place purchase orders, produce forms and complete correspondence;
· Reviews patient records against invoices presented to ensure accurate cost is being charged for service/item rendered;
· Resolves discrepancies with vendors;
· Maintains accurate records of transactions and completes all adjustments to computerized system before final payment is made; and
· Advises physicians and other professional staff as to the availability, selection and acquisition of prosthetic devices or services and provides information concerning new developments in prosthetic field and sources of supply.
Work Schedule: Full-Time, Monday - Friday, 8:00 am - 4:30 pm
***RELOCATION EXPENSES AND/OR INCENTIVES ARE NOT AUTHORIZED FOR THIS POSITION***
QUALIFICATIONS REQUIRED: In order to apply for these positions, you must have the following qualifications:

MINIMUM REQUIREMENTS:

SPECIALIZED EXPERIENCE:

Applicants must possess (1) year of specialized experience that equipped them with the particular knowledge, skills, and abilities (KSA's) needed to successfully perform the duties of the position and that is typically in or related to the position to be filled. To be creditable, this experience must have been equivalent to at least the next lower grade level in Federal service.

Qualifying specialized experience includes using different processes and methods to make competitive purchases and a variety of purchases against established contracts and agreements; working in a medical environment providing service, support and/or supplies to customers utilizing established rules and regulations; possessing knowledge of both the HCFA Common Procedure Coding System (HCPCS), and the ICD-9 Diagnostic Code System; possessing knowledge of the basic purpose and function of a variety of standard and custom medical equipment, prosthetic and orthotic appliances; effectively dealing with people from various backgrounds in a stressful or uncooperative environment obtaining information and providing appropriate responses in a tactful and courteous manner; and prioritizing and performing clerical duties efficiently utilizing various software programs and automated data management systems.

A full year of work is considered to be 35- 40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

-OR-

SUBSTITUTION OF EDUCATION FOR EXPERIENCE: (COPY OF TRANSCRIPT REQUIRED)

Successful completion of (4) years of education above the high school level. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full time-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.

-OR-

COMBINING EDUCATION AND EXPERIENCE: (COPY OF TRANSCRIPT REQUIRED)

Combination of successfully completed post high school education and experience may be used to meet total qualification requirements.

In addition to the above requirements, you will be rated on the following Knowledge, Skills, Abilities and Other characteristics (KSAOs) as part of the assessment questionnaire for this position:
· Knowledge of contracts, purchasing procedures and policies, and equipment sourcing.
· Knowledge of general anatomy and medical terminology.
· Knowledge of budget control point maintenance and accounting procedures.
· Ability to operate a personal computer and office equipment.
· Ability to communicate effectively.
PHYSICAL REQUIREMENTS: The work is primarily sedentary and is carried out in an office setting. There exists prolonged periods of working at a computer terminal. The ability to retrieve equipment from a storage room is required. Climbing associated with stocking of equipment and other items in storage areas is necessary. The employee may be required to carry/lift items weighing up to (50) pounds. Normal safety precautions are adequate. The work involves moderate discomfort when visiting sites away from the office. At times the employee may be required to wear protective clothing when visiting other areas of the facility.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://www.opm.gov/qualifications .

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).

APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Please refer to this checklist to ensure proper accreditation and for foreign education requirements.

Veteran's Preference:

When applying for Federal jobs, eligible veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of DD-214(s) showing all dates of service as well as character of service (honorable, general, etc.). Additionally, veterans with service-connected disability of 10% or more must also submit a copy of their official statement from the Department of Veterans Affairs, or from a branch of the Armed Forces, certifying their service-connected disability and/or their receipt of compensation for service-connected disability. If the military member is within 120 days of separation and does not yet have a DD214, the member may instead submit any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is signed.

Veterans with service-connected disability of less than 10%, non service-connected disability, and Purple Heart recipients, as-well-as those claiming derived preference for a spouse, widow or widower, or natural mother, should refer to and submit a completed " SF15, "Application for 10-Point Veteran Preference ," (go to http://www.opm.gov/forms/pdf_fill/SF15.pdf ) and required documentation with your application materials. For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/veterans.aspx .

HOW YOU WILL BE EVALUATED: Applicants will be ranked based on four quality groups, as follows:
  • Best qualified - applicants possessing experience that substantially exceeds the minimum qualifications of the position including all selective factors, and who are highly proficient in all requirements of the job and can perform effectively in the position;
  • Highly qualified - applicants possessing experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the requirements of the job;
  • Well qualified - applicants possessing experience that meets the minimum qualifications of the position including all selective factors, and who are proficient in some, but not all, of the requirements of the job; and
  • Qualified - applicants possessing experience and/or education that meets the minimum qualifications of the position including all selective factors.
After the vacancy announcement closes, reviewed applications are evaluated against the questionnaire responses and placed in the appropriate quality group. Qualified veterans will be afforded preference by being placed at the top of the appropriate quality group. Qualifying veterans with a service-connected disability of 10% or more will be placed at the top of the best qualified group. The best qualified group is the first to be referred to the hiring facility for further consideration and possible interview. The remaining groups may be referred based on the number of applicants available.

BENEFITS: VA offers a comprehensive benefits package. This link provides an overview of the benefits currently offered: http://www.va.gov/jobs/job_benefits/benefits.asp .

The Federal Government has special excepted appointing authorities for persons with qualifying disabilities, such as Schedule A. Specific information can be found at http://www.opm.gov/disability/peoplewithdisabilities.asp . IMPORTANT: If you would like to receive consideration as a Schedule A applicant, you must contact the Human Resources office at the facility where this position is located at (804)675-6538.

OTHER INFORMATION: Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ .

VA may offer newly-appointed Federal employees credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

This job opportunity announcement may be used to fill additional vacancies.

You may be required to serve a probationary period.

Department of Veterans Affairs - 11 months ago - save job - block
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The United States Department of Veterans Affairs (VA) is a government-run military veteran benefit system with Cabinet-level status. It is...