This job description describes those responsibilities for all Purchasing Agents, with specific duties as assigned by the Director of Purchasing. This position provides strong leadership and management of purchasing operations related to assigned agreements and departmental systems, coordinating closely with other department managers. Drives service and/or Non-stocked Goods (NSG) agreement quality, cost, and ease of use through planned review and industry-leading implementation. Responsible for recommending implementing effective department policies to support a progressive and continuously-improving purchasing function for all LifeNet Health divisions and locations, as well as supporting Corporate Purchasing initiatives. This position requires strong analytical, organizational, and negotiation skills and a systems approach to problem solving. It also requires leadership and managerial skills with emphasis on goal setting, accountability, and coaching and mentoring employees, as assigned.
1.Establish needed goods and services agreements per established sourcing strategies and, as needed, assist the Strategic Sourcing Manager to refine strategy. Conduct supplier selection to result in best value, through a combination of reliability, ability to meet end-user and Quality Systems requirements, and price. Ensure all agreements align with industry standards and contain safe guards which clearly establish responsibility for the warranting of product performance. Conduct compliance reviews for key pricing and performance terms, provide results to Dir of Purchasing, and take action when needed to correct.
2.As assigned, provide effective Buyer oversight of routine procurement activity, developing and executing projects to continuously improve the Purchasing processes. Processes should include (but are not limited to) routine department procurement (with standard of 1st pass through payment), Contract Management, and Supplier Performance Management (SPM). Also as assigned, develop and execute projects to continuously improve and automate the Purchasing process, to include (but not limited to) areas such as e-Procurement, Contract Management, Supplier Performance Management (SPM), and spend analytics. Use LEAN processes to identify opportunity and implement changes. Coordinate closely with Strategic Sourcing Manager to align procurement activity to Contract Management and SPM processes and policies.
3.As assigned, serve as LifeNet Health Lead for Travel Services spend and contracting, continually ensuring that the company receives the best value. Work closely with the Accounting department to ensure that applicable SOPs and Policies are followed, and monitor usage for savings/ improvement.
4.As assigned, administer the Corporate PCard system, ensuring that the spend is in compliance with applicable SOPs and processes. Ensure appropriate growth of, and improvements to, the program and related processes.
5.Identify and act on opportunities for cost savings and cost containment. Develop and execute initiatives based on known opportunities from contract renewals, volume changes, any other predictable triggers for potential savings. Leverage SAP and other systems to optimize awareness of opportunities.
6.Monitor supplier performance and customer complaint information based on set criteria. Identify and resolve supplier management problems affecting availability or quality of critical goods and services and take action to address customer complaints of systemic supplier issues. Provide reports to Director of Purchasing, as directed, and coordinate with Strategic Sourcing Manager to provide support for the SPM process.
7.Conduct routine customer-service reviews with other departments to fully understand service needs. Develop and execute improvements to services using cross-department teams to facilitate the optimum outcome.
8.When assigned staff, provide mentoring, coaching, and technical guidance to ensure the effective growth and development of LifeNet Health staff.
9.Performs other duties as assigned or requested.
10.Complies with LifeNet Health Quality Systems and Corporate Compliance Programs.
CHALLENGES DECISION-MAKING, AND RECOMMENDATIONS
1.Must be alert and informed of changes in the marketplace to seek best alternatives for LifeNet Health.
2.Should be able to maintain composure even with heavy workload, limited resources, and tight deadlines.
3.Participates in corporate, divisional and departmental meetings to facilitate appropriate communication.
4.Independent research, logical analysis, and due diligence are required.
5.Requires the ability to manage multiple tasks and assign priorities based on a balance of assigned resources and customer’s requirements.
6.Decisions must be achieved quickly while still maintaining proper due diligence and thorough investigation of all necessary elements that weigh into the decision.
7.Communication with people from various levels of the organization is important. The sharing of information, as well as good listening skills, is necessary for success.
1.Bachelor’s degree in Business Administration, Finance, Supply Chain Management, Sciences or related field from an accredited university or college
2.Minimum of eight years purchasing experience
3.C.P.M. or CPSM (Issued through the Institute for Supply Management), or similar certification desired. Must obtain within 2 years and maintain current
4.Significant Contract negotiation and category management of services experience required
5.At least 2 years experience in use of SAP Materials Management system desired
6.Intermediate experience in the use of spreadsheets, databases, and word processing
7.Must have valid state drivers' license and meet LifeNet Health's minimum requirements for driving company vehicles
WORK DEMANDS AND ENVIRONMENT
Normal office environment
Lifting of up to 25 pounds is occasionally required
Office equipment including computer, fax, photocopier, calculator, and telephone
FDA, ISO and AATB requirements for supplier management
LifeNet Health SOPs, policies and procedures
Financial controls and accounting practices
Ethical standards and good conduct
LIFENET HEALTH COMPETENCIES
Technical expertise, communication skills, initiative, customer focus, organizational commitment, self management, teamwork, quality, and adherence to Guiding Principles
This job description does not list all the duties of the job. You may be asked by management to perform other duties. LifeNet Health has the right to revise this job description at any time. This job description is not a contract for employment. Your continued employment with LifeNet Health is by mutual consent.