This work unit exists to procure for the university community, which includes three campuses and system administration, the goods and services that are needed, when they are needed, from the right source and at the most reasonable cost, while interpreting and applying federal, state, and university rules and regulations to assure accountability and integrity to the public and fairness to the business community.
This position exists to procure goods and services in a timely manner, by specifying delivery from the right source to the right place, at a price consistent with the quality and reliability required by the user. Based on professional experience, knowledge, and using the highest ethical conduct, this position makes procurement decisions for the university community by clarifying requirements, investigating sources of supply, interpreting and analyzing data and circumstances. This position provides procurement leadership to university departments by guiding them through the procurement process in order to obtain the best value for the university. Judgment is used in the adaptation and skilled application of guidelines to solve the full range of problems related to each procurement.
Essential Function of the Position:
45% – Procures goods (between $5,000 and $10,000) and services (between $5,000 and $25,000); uses professional judgment to determine if competition is required. Procures goods (over $10,000) and services (over $25,000) on a competitive basis by compiling and refining solicitation specifications, researching and identifying potential sources and preparing appropriate solicitation documents. Guides campus departments through procurement procedures. Collaborates with campus departments on defining performance measures and award criteria. Interprets and analyzes responses, communicates the results and collaborates with the department on selecting awarded supplier(s) and awards the contract. Guides and assures the integrity of all aspects of the procurement process by researching and developing solicitation documents in collaboration with the requesting department(s). Interprets, explains, enforces, clarifies, counsels, and advocates appropriate courses of action, and advises the single or multi-campus evaluation committee of options and consequences by employing the University of Colorado Procurement Rules, University Fiscal Procedures, Federal Laws and additionally, the policies/procedures of the various CU campuses as broad guidelines. Coordinates with Contract Administrator to negotiate, create and/or amend, contracts with suppliers by interpreting the position of the University and State of Colorado on specific terms, nullifying unacceptable terms, proposing alternative terms, and/or writing amendments. Utilizes professional judgment in the adaptation and skilled application of guidelines to solve the full range of challenges related to the assignment. Anticipates, analyzes and manages the impact and consequences of decisions.
25% – Independently determines the most appropriate method of acquiring goods and/or services by examining and evaluating the unique elements of each request: including estimating the value, determining delivery requirements, and researching sources of supply. Accesses and employs the on-line computerized purchasing system and multiple software packages (Word, Excel, Access, PowerPoint) as tools in the procurement process.
15% – Develops and professionally manages effective relationships with suppliers and internal departments. Represents the PSC in meetings and/or committees with suppliers, government agencies, professional associations and other organizations. Disseminates professional purchasing advice to departments and suppliers by interpreting state, federal and university rules, policies, procedures, processes and financial computer systems. Provides proactive procurement consulting to campus departments as needed. Independently develops, implements and administers state and university contracts, agreements and awards. Collaborates with PSC management in developing policies, procedures, and guidelines.
10% – Resolves contract or purchase order conflicts with reference to quality and/or payment discrepancies by using proven, as well as, unique and novel approaches to interpret contract terms and conditions.
5% – Makes independent judgments of sole source procurements by evaluating and determining the validity of the requestor
’s documentation. Assures that the university obtains the best value by negotiating with suppliers. Formulates cost/price analysis based on professional purchasing experience and knowledge.
- Bachelor’s degree from accredited college or university (Relevant work experience may be substituted on a year for year basis).
- Must have at least three years of professional experience procuring goods and services.
- Must have understanding of performance measures and standard contract terms and conditions.
- Proficiency in MSO suite.
- Must have good communication skills including excellent writing skills.
- Must possess strong leadership and interpersonal skills, be very detail oriented, have strong organizational and time management skills.
- Must have the ability to establish and maintain good working relationships with co-workers, supervisors, other University personnel, and the public.
- Must have the ability to work under stressful conditions and to successfully handle stressful situations efficiently and effectively.
- Must be able to meet critical deadlines.
- Demonstrated ability to work independently and under pressure, to manage multiple concurrent tasks and responsibilities, and to deal with changing priorities, while maintaining effectiveness.
Required Competencies/Knowledge, Skills and abilities
- Professional experience in a higher education institution.
- Professional procurement certification such as C.P.M., CPPB , CPPB , or CPCM
Special instructions to applicants
Applications are accepted electronically at: www.jobsatcu.com, and must include:
1) A letter of application which specifically addresses the job requirements and outlines qualifications
2) A current CV/resume
3) The names, addresses, daytime telephone numbers and e-mail addresses for three professional references
Application Deadline: Review of applications will continue through August 26, 2013. Questions may be directed to Duane Tucker.
Salary and Benefits: The salary for this position has been established at $50,000.
The University of Colorado offers a full benefits package. Information on benefits programs, including eligibility, is available at www.cu.edu/pbs/.
The University of Colorado is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history.
The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.
The University of Colorado is committed to diversity and equality in education and employment.
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