Purchasing Analyst
University of California San Francisco - San Francisco, CA

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FAS FINANCE SERVICE CENTER
The FAS Finance Service Center (FSC) is committed to providing responsive and efficient professional services to its customer departments in support of their unique missions and goals. The FSC employs over 60 professional staff, has an operating budget of $8 million, and acts as stewards for over $550 million in UCSF operating and capital funds. Under the direction of the Assistant Director of Purchasing Services, the FSC provides purchasing services to Facilities Services, Capital Programs, Real Estate Services, Campus Planning, FAS Finance Service Center, Legal Affairs and University Relations. The purchasing unit is indirectly overseen through a Memorandum of Agreement by Supply Chain Management (SCM), which manages buyer delegations, policies and procedures and training requirements.

JOB OVERVIEW
Under the general direction of the Purchasing Services Supervisor, the Purchasing Analyst will develop and manage various types of purchasing contracts for common services, facilities maintenance, MRO, IT including gathering requirements for ICAs and PSAs which are processed by SCM. The Purchasing Analyst will coordinate, manage, and monitor unit buying activities and contracts in addition to providing customer department training. Additionally, the incumbent will engage in training of specific departmental subsystems which interface with BearBuy ensuring a clear understanding of how each system is impacted and supported by the other. The Purchasing Analyst will meet and coordinate with vendors to negotiate purchasing contracts, terms and conditions and act in the best interest of the University per applicable policies and agreements. The individual will coordinate with unit Business Partners and act as a liaison between University vendors and the department on all purchase contracts. Duties for transactions within his/her delegation include: assisting and overseeing development of Scope of Work that will be used as a basis for completing various agreements via a Request for Quotation, Request for Proposal, or Reverse Auction. H/She uses Contract Management/Contract Utilization to ensure agreements are kept current and compliant and serve as a department resource for all contract related issues, vendor management, vendor performance reviews and reporting savings to SCM. The individual will pursue sourcing opportunities and strategies that meet the needs of the University, leverage annual category spend and reduce costs. H/She analyzes spend using appropriate business metrics; modify commodity strategies to maintain flexibility in responding to new opportunities or changing University business needs. H/She utilizes electronic systems to perform spend analytics, conduct on-line bidding events and manage resultant awards to ensure user adoption and supplier performance through integrated contract management. H/She researches (understand, track, anticipate) and provide benchmark (industry, cost, best practice) information for key commodities. The individual may be asked to create and manage vendor contract in BearBuy.

In developing RFx events, the Purchasing Analyst will suggest evaluation criteria, manage the solicitation process in the SRS tool (along with Supply Chain Management pending value) and advise work units on solicitation strategies and evaluation methodologies. Along with contract management responsibilities, the idividual will also be involved with purchasing activities, including high-dollar purchases (between $5,000 and $25,000) and low value-purchase orders in SciQuest/BearBuy. The Purchasing Analyst inputs data in the purchasing system, solicits quotations from vendors for materials and services, coordinates with FSC-Purchasing for the processing of such purchase orders. The individual will work to promote and incorporate environmentally sustainable purchasing policies and practices. The candidate will also perform other related duties.

ABOUT UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences.

Required Qualifications
• BA/BS with a major in Accounting or Finance or a related field and four years of experience in administrative analysis or operations research; or an equivalent combination of education and experience
• Professional Certification, CPSM or others within two years of employment
• Four years of experience purchasing low-value and high dollar commodities in a large complex educational institution or equivalent. Experience researching and developing new vendors
• Experience in excellent customer service and diplomacy and teamwork within work environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Access)
• Demonstrated experience in MRO purchasing
• Demonstrated experience negotiating pricing and delivery of material and services
• Demonstrated experience processing travel advances and expense vouchers, reimbursements, training requests and meeting/entertainment expense vouchers
• Advanced accounting experience (knowledge of ledger data, use of pivot tables)
• Demonstrated experience with on-line financial systems and databases
• Ability to communicate clearly both verbally and in writing with campus departments at all levels; ability to effectively interact with diverse professional staff both independently and as a team member in a busy environment
• Ability to assimilate and apply work products to: University policies governing plant accounting, FSC policies and procedures specific to departmental practices
• Ability to handle multiple projects and work in a fast-paced environment both independently and under general supervision
• Demonstrated organizational skills and ability to work independently and under direct supervision

Physical Demands: requires sitting.

Note: Fingerprinting and background check required.

Preferred Qualifications
• Experience in PeopleSoft P2P, BearBuy, General Ledger, Weblinks, FMTrack, Maximo, Hyperion
• University and/or Medical Center experience
• Demonstrated knowledge of University, campus and departmental policies and procedures related to expenditures and contractual obligations and guidelines related to expenditures against capital projects

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