The Purchasing Assistant provides administrative support to the procurement function across a variety of areas with a focus on Contract Administration. Delivers transactional and process driven administrative services in a consistent, standardised and efficient way. Supports the development of a culture of continuous improvement and excellent customer service.
Administration of contracts
Create/maintain contracts in Enterprise Resource Planning System (ERP) based on Master Agreement details received from E-Tenders and/or Buyer Negotiations
Manage (generate/maintain/send/recover/scan/file etc) contract confirmation correspondence with vendors
Identify contracts due to expire in coming period and liaise with reponsibleRegional Buyer to ensure uninterrupted contract cover in both real and system terms
Reconcile & maintain actual contract balances with system contract balances (e.g. bulk flour deliveries etc). Incl. liaison with Suppy Chain.
Procurement Administration tasks
Liaison with Accounts Payable, Regional Buyers, and Plants to resolve invoice discrepancies (DFM)
Vendor Data Management and creation ( Vendor Sharepoint - data Steward role)
Creation of Miscellaneous Purchase Orders and Receiving for Corporate Shared Services
Support Buyers in Raw Material Data Management
Support Buyers in obtaining pricing for Commercial Teams
Support implementation of projects (incl. deployment of Kerryexcel and Kerryconnect)
Preparation of analyses/summaries of tender submissions
Creation/maintenance of suppliers and supplier contacts in supplier meetings record system Salesforce.com (SFDC)
Creation of value/volume etc reports for buyers in advance of supplier meetings / negotiations
Negotiation planning, scheduling and bidder liaison
General Administration tasks
Source supplier / bidder MDM details
Generation of reports & analyses with regard to value / volume etc
Daily/weekly commodity market reporting and distribution
Meeting scheduling and general support
Program administration for UPS Campus Ship
Office Supply ordering for Purchasing & Travel
Business Card ordering and receiving/delivery for Shared Services.
High school diploma required. Minimum of two years experience in puchasing department.