Purchasing Assistant
Lennar 98 reviews - Dallas, TX

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The Purchasing Assistant (PA) is responsible for field support, including start packages and resolving payment issues for Suppliers/Trade Partners. The PA is responsible for maintaining community books with current information, and generating reports/ downloads for management review. The PA is responsible for expediting all extra requests. This includes receiving orders from the field, managing the data integrity of EPO requests in Build Pro, and reviewing for proper approval rights. The PA also completes and distributes on a weekly basis, the extra orders placed and the extras paid in the field. The PA is responsible for maintaining the insurance information for each Supplier / Trade Partner. This includes sending and monitoring the information in the IDS system, and reporting to each Division the status of their Suppliers/Trade Partners. The PA is responsible for reviewing all contracts submitted for accuracy and maintaining contract files, such as base contracts, scopes, and licenses. Primary Duties and Responsibilities: Distribute, obtain, and utilize Site Condition Reports for budget purposes. Generate proof reports for starts. Generate finalized budgets and start packages for new starts. Prepare and distribute start packages for the field and office on a weekly basis. Maintain option cost for options per Change Orders. Generate Cost per Square Foot reports/downloads and review for accuracy weekly. Process Change of Vendor request/approvals within Purchasing Guidelines. Set up and maintain P Cost Center data in JD Edwards. Generate and review purchasing data for month end reports (Cost/Square Foot, COP, etc.)
Distribute the Cost per Square Foot Comparison to Division Management on a monthly basis. Maintain the Community Books for all active communities. Corrections of problem commitments in JD Edwards, including Takeoff Changes from Field Verification Managers are the responsibility of the PA. Inform Field Verification Managers upon completion. Work with Suppliers/Trade Partners to resolve old invoices, as necessary. Maintain organization of home files and Supplier/Trade Partner files. Perform other PA job duties, as assigned by immediate Supervisor and/or ROC Operations Manager. Work with Trade Partners to meet all insurance requirements, as well as all contracts, scopes and other miscellaneous documents signed and filed. Create files for newly-contracted Trade Partners. Maintain files for all active Trade Partners. Act as the liaison between IDS (Insurance Data Services) and the Divisions. Monitor the information in the IDS system for accuracy. Run monthly reports on compliance and distribute to the Divisions. Create and distribute waivers as by the Divisions. Keep ROC Operations Manager and Division Controller abreast of any outstanding insurance issues. Update contract packages, as necessary. Perform other expediting job duties, as assigned by immediate Supervisor and/or ROC Operations Manger. Expedite extra material orders to the field. Call Construction Managers for clarification on orders, when necessary. Print and distribute Extra Order Report weekly for review by ROC Operations Manager, Purchasing Manager(s), and Field Verification Manager(s). Research and resolve expediting issues as they arise. Assist Suppliers/Trade Partners with billing issues as they arise. Keep Design Coordinator and/or Field Verification Manager posted on issues when necessary. Complete weekly Extras Report and distribute. Complete Back Charge Invoices, when necessary. Compile information from semi-annual reviews and distribute. Perform other insurance compliance job duties, as assigned by immediate Supervisor and/or ROC Operations Manager

Qualifications

Computer literate with working knowledge of JD Edwards, Word and Excel. Minimum of 2 years office experience. Homebuilding or residential construction experience required. High School Diploma or equivalent required. Professionally perform multiple, detailed-oriented tasks with simultaneous deadlines. Advanced communication skills. Good writing and organization skills. Possess strong work ethic, integrity and loyalty. Team player with the ability to work well under pressure.

About this company
98 reviews