Purchasing Assistant
State of Montana - Helena, MT

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Job Listing Detail

Position Title:
Purchasing Assistant

  • Applications must be received by Midnight Mountain Time on the closing date.
Listing Number: 8262-12DE

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For more information contact:
State Agency:
Administration

P.O. Box 200108

Helena , MT
59620-0108

Phone: (406)444-0588

Fax: (406)444-6194

TTY: Montana Relay Service at 711

E-mail: doahr@mt.gov

  • OR -
Local Montana Job Service Workforce

Position

Number(s):
61166202

Openings:
1

Location:
Helena

Job Status:
Full-Time Permanent

Shift:
Daytime

Date Posted:
8/9/2012

Closing Date:
8/26/2012

Department:
Administration

Division:
General Services

Bureau:
Print & Mail Services

Band/Grade:
3

State Application Required:
Yes

Salary:
$20,000.00 - $24,851.00

Salary Unit:
Yearly

Additional Salary Information: Starting salary depends on qualifications and a consideration of internal equity.

Applicant Pool: If another department
vacancy occurs in this job title within six months, the same applicant pool may
be used for the selection.

Special Information:
The Department of Administration and the General Services Division can offer you: Benefits , opportunity for career advancement, job stability, and the chance to live and work in Helena , MT! Our mission statement is simple: “To serve, satisfy, and support our customers.” In delivering on that mission, our Department is looking for people who want more than “just another job” - people who are willing to tackle new challenges and who know the true value of customer service! If you possess these qualities and meet the requirements for our Purchasing Assistant position, please consider building a public service future with us!

For this position we offer yearly benefits, which include:
A contribution of $8,796/yr towards health, life, dental, and optional vision insurance;

Choice between two defined retirement benefit plans and an optional 457(b) deferred compensation;

15 days paid vacation, 12 days sick leave, and 10 paid holidays.

Females are underrepresented in this position and are encouraged to apply. Underrepresentation is addressed in the Department’s Diversity Action Plan. Applicants must be eligible to work in the United States.

Successful applicant(s) will be subject to:
Criminal History Background Check
Driving Record Check

Duties:
This position serves as the Purchasing Assistant and is responsible for providing quality control assessments and compliance audits for contracted print production projects. The position reviews and approves publication samples, vendor claims and payments, and client invoices based upon review of products and contract specifications. The position serves as the bureau receptionist to provide customer assistance, receive visitors and route telephone calls. The position is also responsible for processing all envelope orders through the envelope term contract or other state authorized procurement methods. For a complete job description email doahr@mt.gov .

Competencies:At a minimum, the successful incumbent should possess:
Knowledge of:
General accounting practices, business communications, and records management

Microsoft Office products (word, excel) and accounting products such as SABHRS or other like budgeting systems

Skill in:
Developing alternatives and solutions to project deficiencies;

Communicating effectively both verbally and in writing;

Negotiating consensus among competing interests and priorities;

Prioritizing dynamic workflow requirements;

Translating technical information to varied audiences.

Ability to learn:
Government accounting and budgeting systems;

Printing industry standards, specifications, and production processes;

Contract administration, purchasing and procurement procedures, customer service standards;

Quality assessments of publication samples and final products.

Education/Experience:
The above knowledge, skills, and abilities are typically acquired through a high-school diploma and two years experience performing accounting or bookkeeping related functions in a customer service environment. Alternate combinations of education and experience may be considered.

Supplemental Questions: None Required

Additional Materials Required: None Required

State of Montana - 20 months ago - save job - block
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