Purchasing Clerk
Kiewit - Lenexa, KS

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Company
Kiewit is one of North America's largest and most respected construction and engineering organizations. With its roots dating back to 1884, the employee-owned company operates through a network of offices and projects in the United States, Canada and Australia. Kiewit offers construction and engineering services in a variety of markets including transportation, water/wastewater, power, oil, gas and chemical, building and mining. Kiewit had 2012 revenues of more than $11 billion and employs more than 30,000 staff and craft employees.
Tasks
25 % KOS Time Reporting:

Manages KOS Time Reporting for all employees reporting time to Procurement OH payrolls

Holds Superintendent Role for KOS time reporting

1.Sends weekly reminders to employees reporting time in KOS
2.Monitors time reporting on a weekly basis to ensure that all employees that should be reporting time in KOS have their time entered and submitted before the accounting deadline
3.Monitors cost codes reported by employees to ensure that correct cost codes are being used based upon the employees role and assigned jobs
4.Approves KOS entered time on a weekly basis
5.Reviews KOS missing hours reports sent by accounting and contacts employees directly to obtain missing hours (weekly)
6.Reviews monthly invoices against time submitted in KOS to ensure that invoiced time is accurate. Communicates any inaccuracies to Management
7.Communicates new cost code requests to accounting
8.Point of contact for Procurement for any issues that may arise with KOS
9.Trains employees to enter time in KOS

25 % Employee Assignment Management

Tracks Procurement employees by maintaining and updating spreadsheets on a daily basis to ensure that employees are assigned to the correct jobs and are on the correct payroll.

1.Employee Roster-Updates employee roster to ensure that new hires, upcoming transfers, payrolls, job assignments and respective dates of job assignments reflect the most up-to-date information. In-depth tracking of transferring employees to ensure that Move Letter process is timely

2.Staff Planning-Updates the staff planning document weekly to reflect any new hire starts, acceptances, upcoming interviews, resignations, declines for employment offers and records open positions for Procurement

3.Move Letters/Checklists-Prepares move letter checklists for employees moving from Power jobs to Lenexa, Steamboat Springs and Denver offices. Communicates with Managers to ensure that the appropriate information is filled out on the checklists based upon the type of assignment. Sends the manager approved move letter checklist to HR to initiate the writing of the move letter. Prepares move letter checklists for employees assigned to non-power jobs based upon the terms of the project agreement with that job.
Checks in with employees transferring from one power job to the next to ensure that move letter is written for that employee by the receiving job.

4.Employee Timeline-Works closely with accounting to ensure that the employee timeline is accurate in order to determine who is on an overhead payroll, jobsite payroll or has separated from Kiewit and that any of these changes are reflected in the timeline.

5.Payroll Switches-follows up with payroll or jobsite contact to ensure that the employee’s payroll transfer has occurred as expected, and communicates with employees about when to stop or start reporting time in KOS.

6.Maintains list of jobs and associated KOS cost codes for reference as needed, dividing jobs out between billable jobs and non-billable estimates and their associated lead districts

25% Employee Management

1.Receives New Employee Checklists from HR and fills out information, and then submits completed form back to HR and IT.

2.Notifies Accounting of new employees on the day that they start in order to have KOS numbers issued

3.Maintains and updates Org Chart on a Bi-weekly basis

4.Sends out Staff Bio requests and examples to new employees during their first week of work, and then sends follow-up requests as needed

5.Takes photos of new employees for Staff Bio page

6.Writes Staff Biographies

7.Maintains Staff Anniversary and Birthday list

8.Coordinates and verifies promotions with HR and Accounting and updates Org chart and roster with new titles and makes promotion announcements on Pulse

5% Budget

1.Requests budget reports as needed from accounting

2.Prepares monthly managers budget meeting agenda

3.Organizes monthly meetings with Accounting Manager to review employee timeline, payrolls and other issues as needed

15% SharePoint-Records Custodian

1.Request access/approve access for employees

2.Undeclare records

3.Organize files for transfer

4.Maintain and review libraries and records for retention periods

5% Other Duties Assigned

1.Cobra Castor Warranty Notifications

2.Specific projects as assigned

Kiewit Corporation - 10 months ago - save job - block
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About this company
147 reviews
Peter Kiewit Sons' is a heavyweight in the heavy construction industry. The general contractor and its subsidiaries have a breadth of...