POSITION SUMMARY Under direction of and reporting directly to the Purchasing Supervisor, the Purchasing Clerk's chief responsibility is to assist in the administrative support of Purchasing Payables office operations. The Purchasing Clerk under direction from the Purchasing Director will supervise the work of one or two part time imaging clerks.
INDIVIDUAL RESPONSIBILITIES & DUTIES
' answer telephones in both Purchasing; place, receive and screen as required telephone calls for Purchasing Director; maintain simple telephone log
' greet and provide appropriate information to visitors in Purchasing at TOPS
' key punch purchase requisitions and purchase orders in SAP
' scan (electronic imaging) both Purchasing Records and Accounts Payable Vouchers
' index imaged documents in OTG
' distribute by both hard copy and e-mail purchase orders to WCS operating departments
' maintain both Purchasing (Purchase Orders) and Accounts Payable (Voucher)files, prepares new file folders, box and transfer Purchasing and Accounts Payable files to off site storage
' field routine Purchasing inquiries, i.e. expected delivery dates, status of orders, Deliver To data, etc.
' handle returns and keep proper records for same
' under the direction of Purchasing management staff receive requisitions and place orders with pre-approved suppliers and contractors
' serve as administrator on WCs corporate web based accounts such as stationery items, copiers, unifonns, etc.
At minimum a high school degree although some college is desired, good typing and computer skills, a working knowledge of MS Office program suite (Word, Excel, etc), a good telephone manner.
Wildlife Conservation Society - 19 months ago