Purchasing Manager
Fairmont Hotels & Resorts - Pittsburgh, PA

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Primary Location


United States-Pittsburgh-Fairmont Pittsburgh

Employee Status



Purchasing Manager

The Purchasing Manager is required to have a proven background and will be eager to make a positive impact in this area. He/she must have the ability to successfully establish and implement local policies and procedures in coordination with corporate guidelines.

Hotel Overview:
Fairmont Pittsburgh, a 4 diamond LEED certified luxury hotel, is located at the heart of Pittsburgh’s business, cultural and retail hub. Fairmont Pittsburgh offers superb and distinctive guest services and accommodations in a luxury setting.

Summary of Responsibilities:
Reporting to the Controller, responsibilities and essential job functions include but are not limited to the following:

Consistently offer professional, engaging and friendly service

Enforce continued compliance of purchasing and receiving policies.

Implement and train management on efficient and effective procurement procedures, including BirchStreet purchasing system when needed.

Communicate closely with Executive Chef and F&B Department in order to keep food and beverage costs low.

Work with individual department heads on maintaining par stocks at adequate levels. Monitor and adjust slow-moving items as required.

Create, update and manage all departmental purchase requisitions.

Place orders for departments as necessary.

Ensure that all goods are appropriately requisitioned and recorded before disbursing.

Proactively manage purchases against forecast and budget.

Use knowledge of product on hand to contribute to accurate financial forecasts.

Compile list of all goods/services received without an invoice to be used as support for monthly accruals.

Work closely with Accounts Payable. Ensure that a daily receiving report is distributed and that all invoices have matching purchase orders and receiving/packing documentation attached.

Prepare month-end inventory journal entries and balance sheet reconciliations.

Maintain secure environment for all locked inventories.

Oversee and verify accuracy of physical inventory counts and valuations according to Corporate policy.

Establish relationships with new vendors and maintain Fairmont’s strong reputation with existing vendors.

Obtain competitive bids for all purchases in order to control expenses.

Work with preferred vendors and actively seek out early payment discounts when beneficial.

Work closely with the Receiving Department to ensure that products are received according to hotel standard and that any double shipments or shipments received in error are returned.

Assist with the movement of all goods from the loading dock to storerooms.

Act as a leader and conduct performance reviews as requested.

Contribute to a fun, positive work environment for the Accounting Team and other colleagues.

Assist the Controller or Assistant Controller with any projects that may arise.

Be willing to work a flexible schedule as needed in order to complete all tasks before deadline. Weekend work may be required when closing the month.

Previous experience is an asset

Minimum of two years experience managing a purchasing department and storeroom is required. Familiarity with housekeeping, kitchen and maintenance products is beneficial

College degree is an asset. Specialization in Accounting or Finance is preferred.

Must be self-motivated and able to work independently.

The successful candidate will be able to demonstrate that he/she is able to work well in a fast-paced, high-pressure environment. Balancing multiple projects and adhering to deadlines is essential.

Candidate must be highly organized, pay close attention to detail and have excellent verbal and written communication skills.

A driven individual with willingness to both learn and teach others is highly preferred.

Must be able to bend and reach, lift and move boxes, push and pull deliveries, and perform other physical activity as required.

Knowledge of Microsoft Word and Excel is required. Experience with BirchStreet is a plus.

Visa Requirements:
Must have proof of valid U.S. work authorization.

Whether you're launching your career or seeking meaningful employment, we invite you to visit


to learn more about Fairmont Hotels & Resorts and the extraordinary opportunities that exist!


At Fairmont Hotels & Resort we offer our guests the finest hospitality experience in each of our destinations. And we know that, to offer our guests the best, we first need to offer our employees the best. That's why you'll find exceptional work opportunities - throughout North America and the Caribbean, Europe and Africa, the Middle East and Asia Pacific - as well as industry - leading training, career development, recognition and rewards. Fairmont Hotels & Resorts is a celebrated collection of hotels that includes landmark locations like London's The Savoy, New York's The Plaza, and Shanghai's Fairmont Peace Hotel. Our teams are guided by values of Respect, Integrity, Teamwork and Empowerment; we employ the highest ethical and quality standards, treating all colleagues with fairness and dignity. A community and environmental leader, Fairmont is also regarded for its responsible tourism practices and award - winning Green Partnership program. An exciting future awaits!

Job Level


Management / Supervisory






Day Job




Closing Date


02.Mar.2013, 11:59:59 PM

Job Number:

About this company
172 reviews
Fairmont Hotels & Resorts is a Canadian-based operator of luxury hotels and resorts. Currently, Fairmont operates properties in 16...