Purchasing Specialist
DentaQuest - Boston, MA

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JOB SUMMARY:

Responsible for coordinating purchasing activities and managing vendors. The Specialist provides assistance to internal customers across multiple locations striving to achieve the greatest value for each DQ dollar expended. Takes independent action to ensure deliveries are met and/or services are performed, standards are adhered to and that internal follow-up is achieved. Facilitate requests and interface with vendors.

JOB DUTIES AND RESPONSIBILITIES:
  • Fully comply with the customer’s expectations by being responsible for the on time, on budget, delivery of all corporate goods & services. Ensures accurate recordkeeping of procurement records.
  • Coordinate and administer corporate programs such as: travel, credit card, cell phones, office supplies, car leasing, catering, office services
  • Reviews and evaluate purchase requisitions; competitively bids as needed. Act as a resource to internal customer whether in vendor negotiation, sourcing or intercession.
  • Work with end users to develop specifications for goods and services to be purchased
  • Identify and evaluate vendors of goods and services; develop alternate sources of supply as needed.
  • Meets financial targets by assisting with budgetary input and in meeting budgetary goals. Analyzes budget reports, makes recommendations and implements as needed.
  • Establish delivery schedules, monitor progress and contact clients and suppliers to resolve problems
  • Creates and issues purchase orders to vendors; closes purchase orders when complete; updates logs
  • Reviews and processes invoices
  • Evaluate vendor performance and terms to ensure compliance with terms and conditions
  • Manage dispute and track dispute resolution process with suppliers as needed
  • Continuously evaluate purchasing programs and vendors to identify opportunities for improvement and streamlining
  • Supports teams by assisting with various departmental initiatives and projects;
  • Coordinate copy center and external printing requirements. Responsible for coordinating inventory control and providing distribution instructions.
  • Serves as support for reception desk on an as-need basis.
  • Coordinate internal events and meetings
  • Other duties as assigned.
Required Skills
  • At least 2 years’ experience in a purchasing or strategic sourcing capacity
  • Strong experience in Microsoft Office Suite (Excel, PowerPoint, Word)
  • Bachelor’s degree preferred
  • Experience with indirect spend vendor programs desirable
  • Strong written, verbal, and negotiation skills,
  • Strong analytical skills
  • Excellent communication and influencing skills
  • Mature interpersonal skills with proven ability to interact with diverse audiences
  • Ability to be creative and develop out-of-the box solutions
  • Proven positive experience working with vendors/customers.
  • Ability to work independently and as a member of a team.
  • Ability to manage multiple projects and priorities simultaneously.
  • Excellent organizational skills.
  • Independent judgment and action.
  • Manage multiple projects through completion of tasks; flexibility.
Required Experience
  • At least 2 years’ experience in a purchasing or strategic sourcing capacity
  • Strong experience in Microsoft Office Suite (Excel, PowerPoint, Word)
  • Bachelor’s degree preferred
  • Experience with indirect spend vendor programs desirable

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