Title: Purchasing Specialist I
City, State: Indianapolis, IN
Location: Ascension Health Ministry Service Center
Department: Ministry Service Center Manage Requisitions and Purchasing
Additional Job Details: Full-Time
The Ascension Health Ministry Service Center serves our clients, delivers value and enables new possibilities for our health ministries throughout the US. Join us and you'll find an organization with a higher mission.
We respond to an ever-changing workplace by building a community of associates that are flexible, creative and innovative. We reward them with respect and recognition. We seek balance in our work and in our lives, and encourage spirituality in the workplace. Every associate at Ascension Health is unique and comes to us with different needs. We strive to have the programs in place that meet those needs
The Purchasing Specialist I will administer day-to-day purchasing activities including managing and recording requisitions and purchase orders in accordance with guidelines and internal controls. The Purchasing Specialist I is also responsible for ensuring transactions and client requests are handled in a manner that meets service levels and achieves client satisfaction.
Ensure efficient processing of requested services, fewer errors, and higher compliance and savings realization
Convert Services, Bill-Only, and Item Master requisitions to Purchase Orders, as well as processing Stat Buy Orders
Resolve PO discrepancies—including pricing, quantity, and shipping issues. Process orders and escalate to System Office when opportunities of "unsourced” spend are not identified
Act as an agent of Ascension Health in vendor interactions, including pricing approval (within stated guidelines) and substitute item approval.
Execute timely, independent decisions and determine appropriate course of action based upon best practice and external customer requirements
On hand to answer all of the requisitioners process and order-related questions
Perform Level 2 Customer Service Support on Supply Chain Services and PeopleSoft Information (Inquiries, Reports, Communication)
Understand and apply procure to pay processes, policies, procedures and internal control standards
Successfully handle most non-routine issues, escalate issues that cannot be resolved to management
Requires minimal supervision to manage daily activities and is able to meet published deadlines for activities
Ensure all work is performed in accordance with targets
Plan and organize work so the Service Level Agreement (SLA) objectives are realized
Prioritize critical supply issues in a timely manner and process accordingly
Adaptable to learn new processes, concepts, and skills
Demonstrate the ability to work as part of a team
Recognize and communicate potential issues to his/her team leader as appropriate
Contribute ideas and actions towards the continuous improvement of Procure to Pay related processes within area of influence
Self-starter who is performance and quality oriented
Performs responsibilities and makes decisions in full compliance with standards, policies, and procedures
Maintain positive work relationships with members of other teams in the Ministry Service Center to communicate effectively and to ensure compliance with cross-team responsibilities
Assist in ensuring efforts of the Purchasing team support building strong Health Ministry relationships
Assist in establishing and maintaining strong, collaborative relationships with and external customers to identify additional ways to be of service and ensure customer satisfaction
Education & Experience:
High school diploma or equivalent required
Associate degree in business or management-related field OR two years related experience preferred
Experience in the healthcare industry preferred
Experience in shared services/internal service delivery role preferred
Strong analytical and problem-solving skills preferred
Experience working with ERP Contracting and/or Procurement module(s), preferably in PeopleSoft preferred
Experience with Microsoft Office (Word, Excel) preferred
Demonstrated record of client service and satisfaction
How to Apply
If you are interested in joining the Ascension Health Ministry Service Center Team, please apply by completing an online application.
If you have any questions about the application process or require a reasonable accommodation to complete the application, please contact the Ascension Health Ministry Service Center at 1-855-992-4672 between the hours of 8:00 a.m. to 6:00 p.m. EST M-F.
The Ascension Health Ministry Service Center participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information.
E-Verify (link to E-verify site)
Equal Opportunity Employer
Ascension Health Ministry Service Center is an EEO/AA employer: M/F/Disabled/Vet.
For further information regarding your EEO rights, click on the following link to the “EEO is the Law” poster: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf
A Member of Ascension Health - 4 months ago