Canon Business Process Services, Inc. - Princeton, NJ

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Hours: 9am-6pm M-F

The Receptionist actsas the first point of contact for outside visitors, vendors, etc. Greets vendors, customers, job applicants and other visitors. May arrange for transportation services when needed. Operates a switchboard typically to route incoming calls and place outgoing calls; performs related duties as required.
  • Handle all incoming calls, using a main or floor switchboard, routes calls to appropriate party.
  • Greet outside visitors in a professional manner.
  • May sign for incoming and outgoing packages; route to appropriate party.
  • Use internal paging system.
  • Call for car service or messenger as requested by client.
  • May perform filing, typing and other administrative duties as requested by client.
  • Assist various departments with mass mailings.
  • May receive and route faxes.
  • May schedule conference room based on client requests and order catering as needed.
  • Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, other equipment, PBX boxes as introduced at the site.
  • Prepare monthly production and volume reports in order to measure productivity and prepare billing charges.

Additional responsibilities as assigned by management


Basic Qualifications:
  • Strong interpersonal communication skills required
  • Clear and professional telephone skills
  • Ability to ensure that quality and production standards are met
  • Professional attitude and appearance
  • Able to prioritize tasks and meet deadlines as required
  • High school diploma or equivalent
Experience Necessary:
  • Previous telephone or reception experience required

Equipment Knowledge:
  • Knowledge of a main or floor switchboard

Computer Skills:
  • Strong computer skills required (Microsoft Office, Outlook)

Physical Requirements:
  • Physical activity required including bending, reaching, prolonged periods of sitting.
  • May lift and/or move up to 10 lbs.

Canon Business Process Services - 11 months ago - save job - block
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