Real Estate Administrative Assistant
Blackstone - New York, NY

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This Administrative Assistant role entails supporting a Managing Director, who is the General Counsel and Chief Administrative Officer of the Real Estate Group, as well as four Associates and Analysts. The successful candidate will:
  • Act as a gatekeeper for the MD, fielding calls and managing inquiries
  • Manage MD’s calendar including scheduling appointments involving attendees in Europe and Asia, confirming meetings, coordinating with other Assistants
  • Handle varied personal work for the MD, including family calendar
  • Schedule conference rooms for internal and external meetings
  • Track and process invoices using Counsel Link including determining the proper manager to review invoice, assigning cost codes and working with Accounts Payable to process
  • Work on various Compliance related responsibilities such as daily e-mail surveillance, logging marketing materials that have been reviewed, creating a weekly marketing trips report and ad-hoc projects
  • Obtain MD’s signature on legal documents to be scanned and returned as necessary
  • Coordinate international travel arrangements including flights, visas, cars, hotels, and other reservations
  • Complete detailed expense and out of pocket reports including tracking receipts and charge codes
  • Anticipate MD’s needs and possible problems before they arise
  • Meet and greet guests, register guests in visitor’s system
  • Enter contacts into Outlook
  • Maintain and organize files

Qualifications:
  • Ability to multi-task and prioritize time sensitive workload
  • Strong communication skills
  • Extremely flexible and adaptable
  • Highly organized
  • Detail orientated
  • Team player
  • Good judgment
  • Experienced with coordinating travel arrangements
  • Strong Microsoft Office skills (emphasis on Outlook and Excel)

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, sexual orientation, national origin or any other category protected by law.

Blackstone - 11 months ago - save job - block
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Throw a rock and you're bound to hit a Blackstone investment. The Blackstone Group is one of the largest private equity firms and...