Agency 360 - San Francisco, CA

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Our client is a prestigious hedge fund in San Francisco, who is looking for an receptionist/ administrative assistant with experience supporting a team of professionals in a fast paced environment. The ideal candidate would have a background in the finance industry or have a passion for the industry.

Direct Incoming Calls and Messages

Promptly answers telephone calls to the main console and appropriately directs callers.

Forwards messages as requested.

Greet and direct clients in a professional manner

Receives clients, job applicants, and other visitors to the firm in a courteous and professional manner, determines their needs, and directs them to the proper person; obtains each visitor’s name and ensures that he/she has an appointment or is expected.

Maintains the reception area in a neat and clean manner at all times and ensures that the reception area/kitchen is properly stocked.

Books conference rooms for the firm’s executive client meetings

Help analysts with ad hoc projects, travel, and calendar management

Second assistant to the Founder, and help the EA to the Founder as needed

Education: Bachelor’s degree required

Experience: We are seeking candidates who are poised, polished, articulate, mature and client-service oriented. One plus years of receptionist/admin experience working in the finance industry

Knowledge, Skills and Abilities:
Effective communication skills, both written and oral

Strong customer service skills

Proficiency in using a computer for data entry and e-mail

MS Word, Excel, and Outlook

Proficiency in using a telephone console;

Ability to handle multiple incoming telephone lines

Strong organizational skills, interpersonal skills, and attention to detail

Ability to work both independently and collaboratively as part of a team

Ability to work under pressure in a fast-paced environment and to act quickly while remaining calm and polite

Ability to coordinate multiple assignments concurrently

Agency 360 - 2 years ago - save job