The candidate needs to be proficient in Microsoft Office products (WORD, EXCEL), Data Entry &
Typing, Organized, and have ability to multi-task.
Prepare Company packages for Test dates to include:
Prepare folder if new Company
If existing Company, pull file with records from previous year’s testing
Put in alphabetical order with list of employees tested on top.
Include package of forms: Industrial Charge Sheets
Company Contact Information, Calibration Sheets, Test Room Sheets, & Sign-In sheets
Data Entry Includes:
If new company, build into OHM
Audiograms put in alphabetical order
Key in results
Maintain Industrial Files
Prepare Hearing Conservation Books
Prepare Cover for Book in Word
Print Batch reports from OHM
Type Calibration Sheets from info provided by Testers
Type Test Room Sheets from info provided by Testers
Copy Sign-In sheets
Include OSHA Requirements
Prepare label for mailing
Prepare Industrial Invoices
Count actual number of audiograms for correct billing
Prepare invoice in Sycle, print, file copy, and mail copy
Tracking for Industrial Testing/Billing
Maintain spreadsheet for:
Company Tested, Test Dates, Tester(s),
Dates test results entered
Date book mailed, Date Book Delivered,
Date Invoice sent and payment due date
Confirming book and invoice received
Checking Sycle for payment received
Keep supply of Industrial forms available
Keep room and desk organized and clean
Keep up with required supplies for ordering:
Highlighters, Pens, Staples, etc.
Office Expenses Spreadsheet:
Maintain spreadsheet for all office Expenses monthly and send to Jackie in email
Front Desk Functions: Answer phones, make appointments, pull files, take payments, post patient notes in Sycle, call to confirm appointments, and various office functions
Other Office duties : assist with mass mailings.
- High school diploma or GED.
- Experience in data entry
- Excellent interpersonal skills that allow effective working relationships with a diverse
customer, colleague, and vendor population. This includes listening, and problem solving skills.
- Strong keyboard/computer skills
- Must be able to organize time and prioritize numerous duties within strict deadlines.
- Requires the ability to deal with numerous interruptions.
- Must be detailed oriented.