Receptionist
Howard Hughes Corporation - Dallas, TX

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Job Description:
The Howard Hughes Corporation owns, manages and develops
commercial, residential and mixed-use real estate
throughout the country. Our company is comprised of
Master Planned Communities, Operating Properties,
Strategic Developments and other unique assets spanning
18 states from New York to Hawaii. We are traded on the
New York Stock Exchange as HHC.
We are currently seeking a Receptionist for the Dallas
Corporate office who will work in conjunction with the
other receptionist to answer and direct all incoming
phone calls and serve as the first point of contact for
visitors to the Dallas office.

Essential Job Responsibilities:
  • Promptly answer incoming phone calls and direct to
the appropriate person or department.
  • Screen incoming phone calls as appropriate and
transfer as necessary.
  • Serve as the first point of contact for all visitors
and direct them to the person they are scheduled to
meet.
  • Maintain calendars for all conference rooms.
  • Update and distribute phone extension list as
required.
  • Postmark outgoing mail and deliver to mail room;
pick up any incoming mail and sort as required.
  • Prepare overnight/courier deliveries as requested.
Ensure mail room is stocked with appropriate
shipping supplies.
  • Inventory office, break room and kitchen supplies on
a weekly basis. Replenish supplies in break room and
kitchens on a daily basis or as often as needed.
  • Order office, break room and kitchen supplies as
necessary.
  • Ensure all copiers and printers are fully stocked
with paper on a daily basis and replace any low or
empty toner cartridges as necessary.
  • Keep break room, and kitchens clean and organized.
Unload dishwashers in the morning and turn on
dishwasher before leaving the office in the evening.
  • Light office cleaning as necessary throughout the
day such as ensuring all glass throughout the office
is clean and free of fingerprints and smudges.
  • Ensure all common areas are clean, neat and
organized. This includes front lobby ,conference
rooms, mail room, break room, kitchens, etc.
  • Serve as liaison with property management company.
  • Coordinate meeting details and office events as
requested.
  • Be proactive during down time and ask other
departments if they need any assistance.
  • Assist other departments with projects as requested.
  • Able to work Monday-Friday from 9:00 am -6:00 pm.
Must be willing and able to work additional hours if
required.
  • Provide back-up assistance to the CEO's Executive
Administrative Assistants as necessary.
  • Other general administrative duties as assigned.
Job Requirements:
  • Minimum 3-5 years Receptionist or Administrative
Assistant experience in a corporate environment.
  • High School Diploma or equivalent and some college
required.
  • Associates Degree or Bachelor's Degree preferred.
  • Must have extremely polished phone etiquette skills.
  • Maintain a professional appearance at all times.
This position is a reflection of the company and at
times the first impression someone has of the
company.
  • Professional interaction with employees, clients and
vendors.
  • Must have a strong work ethic and be reliable and
dependable.
  • Build positive working relationships with employees
at all levels within the organization.
  • Be resourceful and able to work efficiently even if
given very little direction and information.
  • Able to effectively multi-task and handle multiple
projects.
  • Exercise sound judgment when making decisions and
willing to ask if unsure.
  • Work additional hours as required.
  • Able to meet deadlines as necessary.
  • Have a strong sense of urgency.
  • Effectively work with minimal supervision.
  • Strong organization and attention to detail skills.
  • Exceptional communication skills both verbal and
written.
  • Good problem solver/creative thinker.
  • "Can do" attitude, pro-active and resourceful.
  • Highly proficient in MS office 2007 or 2010
applications: Word, Excel, Power Point and Outlook.
The Howard Hughes Corporation is an Equal Opportunity
Employer.
% of Travel Required : 0-10%
Offer Relocation : No

Howard Hughes Corporation - 2 years ago - save job