Receptionist
IAC - New York, NY

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The Receptionist position is of key importance to the success of IAC as this is the first impression guests, clients and potential clients have of the company. It is therefore imperative that a professional and courteous manner is always extended to all those who visit or call our facilities.

RESPONSIBILITIES:
In keeping with the professional atmosphere of the office, the Receptionist is responsible for maintaining the lobby area in a neat and orderly fashion. Other responsibilities include:
  • Prepare conference rooms daily and as necessary for executive meetings
  • Operate active and demanding switchboard
  • Greet and tend to all guests in a highly professional manner
  • Point person for scheduling of conference rooms
  • Track inventory of supplies as needed
  • Support office services team as needed
  • Assist with tracking invoices especially food deliveries, Boise and Image Ex
  • Order and track all magazine subscriptions
  • Order all Company stationary and miscellaneous printing needs
  • Greet and assist all messengers & delivery services
  • Assist with meeting set ups in conference rooms for early morning meetings
  • Ad hoc projects in support of the Operations department as necessary
REQUIREMENTS:
  • Previous office experience required
  • College degree preferred
  • Professional demeanor with excellent verbal and written communication skills
  • A pleasant and professional phone manner and positive attitude
  • Must be adept at interacting with all levels of an organization, from administrative to senior executive staff
  • Strong organizational skills and highly attentive to detail
  • Proficient with MS Office software and various office equipment
  • Ability to effectively multitask and prioritize
  • Extremely flexible and reliable, energetic, and a quick learner
  • Ability to function in a stressful environment & respond in a calm, professional manner
  • Must be able to work independently as well as in a team environment
  • Ability to work from 9:00 am – 6:00 pm

IAC - 9 months ago - save job