Jones & Carter, Inc - Plano, TX

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Purpose of Position:
Provide general administrative support to Dallas office.

Essential Functions:
  • Responsible for answering all incoming phone lines, direct calls, or take messages.
  • Greets visitors and maintains front office area.
  • Provides general administrative support including typing correspondence, processing all incoming and outgoing mail, and incoming deliveries.
  • Responsible for update and maintaining MS Outlook address book and phone lists.
  • Schedule meetings for conference rooms and maintain inventory for office, mailroom and kitchen supplies.
  • Assist with lunch orders for seminars and special meetings.
  • Orders reproduction services (ARC).
  • Receives bids/sells bid sets.
  • Assembles documents, binders, proposals, booklets, etc.
  • Perform various administrative functions for a small office as well as for the Operations Secretary.
Essential Job Requirements:
  • High School Diploma or equivalent
  • 0-5 years of experience in an office environment.
  • Must be familiar with Microsoft Word, Excel, Outlook and PowerPoint and type at least 45 wpm.
  • Ability to organize and complete assignments in a timely manner.
  • Professional attitude and appearance and able to communicate with all levels of management.
  • Strong detail-oriented work style and excellent oral and written communication skills.
  • Self-motivated and high level of energy.
  • Excellent file management and record keeping.
  • Familiar with bid meetings and project scheduling is a plus.