Receptionist
Jones Lang LaSalle - Arkansas

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Org Marketing Statement

The Company
Jones Lang LaSalle (NYSE: JLL) is a professional services and investment management firm offering specialized real estate services to clients seeking increased value by owning, occupying and investing in real estate. With annual revenue of $3.9 billion, Jones Lang LaSalle operates in 70 countries from more than 1,000 locations worldwide. On behalf of its clients, the firm provides management and real estate outsourcing services to a property portfolio of 2.6 billion square feet and completed $63 billion in sales, acquisitions and finance transactions in 2012. Its investment management business, LaSalle Investment Management, has $46.3 billion of real estate assets under management.

JLL is focused on winning in the marketplace and being the industry leader, executing better than anyone else and innovating to create great products and services. We operate in an atmosphere of excellence, integrity, respect and trust. We bring a sense of teamwork, inclusion and diversity in everything we pursue. Our clients see the results as we address their needs, solve their problems and bring new ideas.

As a distinguished market leader, we offer challenging career opportunities in an exciting environment. Our future success as a firm depends on our ability to attract, develop and retain the very best people in the business.

Our values define who we are, underscore our commitment to clients and provide direction for everything we do.

Our unique culture has been recognized by industry experts and our peers. We are:
• The only real estate services and money management firm listed on Forbes magazine’s “Platinum 400 Best Big Companies” list for three consecutive years
• One of the “100 Best Corporate Citizens” in the United States named by CRO magazine
• A “best company to work for’ in multiple locations around the globe, including Chicago, San Francisco, London, Ireland, Shanghai and Hong Kong
• World’s Most Ethical Companies from Ethisphere Institute for six consecutive years
• America’s 100 Most Trustworthy Companies from Forbes Magazine

This partial list of awards demonstrates our record of achievement and our commitment to fostering an award-winning culture. For further information, visit www.jll.com.

Responsibilities

To provide a professional and efficient frontline business support to the Office.

Answer all incoming calls promptly, professionally and efficiently.
Process incoming and outgoing mail daily for Office Tenants and Mall Management Office – follow Administration procedures for all mail-outs.
Process all tenant rent checks, record on check log, and send to lock box daily
Log Contractor’s onto roof
Keep daily tenant maintenance request records and roof leak log
Ensure that all general areas of reception area, conference rooms, waiting rooms, and break room are neat and tidy at all times and reception desk is clear of any rubbish or over crowding.
Attending to any customers and contractors that enter the Reception area with a high level of customer service demonstrated at all times.
Provide support to all business unit team members as requested.
Provide general reception duties for office tenants
Prepare monthly tenant billing for office tenants
Mail out monthly statements
Prepare new vendor set-ups
Prepare TAN’s as required
Undertake in-house training as it is made available and to participate in any outside training courses which might be available through the company which would increase skills relating to the position now employed.
Mail out AP checks to vendors on weekly basis, file AP Stamps and invoices weekly
File incoming lease items weekly
Enter Bi-Weekly Payroll, and post employee PTO
Pull Copier totals monthly
Keep office supplies as needed
Report any required maintenance on office items (fax, photocopier, scanner, lighting, bathrooms etc), and order postage as necessary.
Responsible for stocking kitchen supplies and maintaining it in a clean and tidy condition. Update office telephone directory – review and forward any changes to Marketing department as changes are made
Have a sound knowledge of office procedures and an attitude to accept responsibilities and to work autonomously as required, but also participate as a team member within the business unit.
Prepare and complete IPMP’s within the timeframe set by Human Resources Department.
Pull local economy info for weekly update /assembly update with info provided by other team members and send to GM per prescribed deadlines

Qualifications

 Naturally helpful and friendly manner
 High level of initiative
 Must be professionally presented and well spoken due to high client levels
 Ability to multi-task and be very well organised
 Attention to detail
Proficiency in Microsoft Office applications
Previous experience in a corporate environment advantageous
Displays a willingness to be apart of the Administration team

Equal Employment Opportunity

Jones Lang LaSalle is an Equal Opportunity Employer

Jones Lang LaSalle is an equal opportunity employer and committed to developing and maintaining a diverse workforce. Jones Lang LaSalle strongly believes in equal opportunity for all, without regard to race, color, religion, creed, age, sex, pregnancy, family responsibility (e.g. child care, elder care), national origin or ancestry, citizenship, marital status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business. Equal employment opportunity will be extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, promotion, transfer, training, discipline, layoff, recall and termination.

Jones Lang LaSalle - 14 months ago - save job
About this company
330 reviews
Jones Lang LaSalle provides real estate without borders. The company's services include commercial real estate brokerage, management,...