Nixon Peabody LLP - Los Angeles, CA

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Job Description
This position performs all functions related to receiving calls, greeting clients, vendors, and deliveries at the main reception area, as well as providing administrative support as needed. Individual must possess flexibility for overtime, as needed.

Location: Los Angeles, CA


  • High school diploma required; two-year college degree preferred
  • Secretarial/administrative support experience required; law firm experience a plus
  • Ability to work independently and to take the initiative to accomplish objectives in a timely manner
  • Excellent interpersonal, verbal, written, and customer service skills
  • Superior technical skills in Microsoft Word, Outlook, Excel, and PowerPoint required

Job Responsibilities

  • Meets and greets clients and visitors
  • Answers calls in a positive and professional manner; directs phone calls to the appropriate attorney, staff member or to the voice mail system
  • Operates a multi-line phone or console
  • Schedule conference rooms and order food/beverage service
  • Maintains an awareness of potential office security issues; Contacts the appropriate authorities in case of an emergency
  • Prepare a variety of routine correspondence and administrative forms
  • Input &┬árelease timekeep time entries as required
  • Administer multiple calendars, schedule meetings, prepare expense reimbursements and check requests, and create and edit documents
  • Administrative support to secretarial support team as required
  • Provides cooperative, responsive and courteous service to co-workers, attorneys and external clients
  • Additional duties and responsibilities may be assigned as required

Nixon Peabody LLP is an Equal Opportunity / Affirmative Action Employer.

Indeed - 7 months ago - save job - block
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