Recommind - San Francisco, CA

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Recommind has just been recognized as one of the “World’s Ten Most Innovative Companies in Big Data” by Fast Company and as one of the “Fastest Growing Companies in the Bay Area” by the San Francisco Business Times. Our technology is sophisticated, but our mission is simple: to help organizations manage and leverage their information. By focusing on the rapidly growing volumes of unstructured information they create every day, we enable our clients to unlock the value in their information assets in ways they could not before. We do this by building enterprise applications on CORE, our very powerful unstructured data management and analytics platform.

Due to our rapid rate of growth and the subsequent increased traffic in our office, we are looking to bring on-board a talented and energetic front-desk receptionist to help promote a positive and welcoming environment for our current or prospective clients, partners and employees. The Receptionist will often be the first contact visitors have with our company, so it is important that they reflect our professional and dynamic culture and have a stellar can-do attitude. This position will also be entrusted to diligently follow set protocols to ensure that each visitor is an authorized guest of the company. The ideal candidate will have experience working in a fast-paced, yet focused environment and be efficient, industrious, quick-thinking and detail-oriented.

Primary Duties:
  • Be available to greet guests and answer the phones during business hours
  • Assess the needs of callers and visitors in order route them seamlessly and appropriately
  • Maintain office administration section of our intranet and ensure that our internal phone list is up-to-date
  • Routinely monitor the inventory of our office, break room and mail/shipping supplies and order new materials as needed
  • General upkeep of our shared spaces, including our break rooms and lobby area
  • Sort and deliver incoming mail and prepare and drop off outgoing mail daily
  • Coordinate travel arrangements and itineraries for Executives, candidates and visiting employees from our other locations when requested
  • Make meeting arrangements for Executives and visiting employees, including team meeting and planning sessions when requested
  • Help resolve building maintenance issues by submitting work orders to our Facilities team and tracking their progress
  • Order food and drinks for our occasional company breakfasts, happy hours and board meetings
Qualifications and Requirements:
  • 2-3 years as a receptionist or administrative assistant with demonstrated increasing responsibilities
  • Experience working for a fast-paced , high-growth company preferred.
  • Excellent oral and written communication skills.
  • Outstanding organizational skills.
  • Ability to multi-task
  • Able to work independently, accurately and neatly.
  • Aptitude and eagerness to learn new systems and software
  • BA/BS strongly preferred
Recommind values innovation, intelligence and integrity and rewards strong performance with increased responsibility and growth opportunities. Our culture is fast-paced, collaborative and fun and welcomes and encourages creative new ideas. We offer a comprehensive benefits package, great work-life balance with standard work hours and 4 weeks of PTO per year, and the chance to make an immediate impact on a growing company.

Recommind is a leader in unstructured information management and analysis technology, delivering search-powered business applications that transform the way organizations find, manage, analyze and act upon data inside and outside the corporate network. Recommind’s solutions are all built on the CORE platform, which automatically accesses, organizes and analyzes large volumes of information in context from myriad sources. Recommind customers include AstraZeneca, BMW, Cisco, Clifford Chance, Marathon Oil, Morgan Lewis, US Department of Energy (DOE), White & Case and Wilmer Hale. Recommind is headquartered in San Francisco and has offices in Boston, London, Sydney and Bonn, Germany. For more information go to

Recommind is an equal opportunity employer.

Recommind - 10 months ago - save job - block
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