Reporting to the Human Resources Manager, the Receptionist will provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.
This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities, as deemed necessary.
Answer telephones and direct the caller to the appropriate contact. Transfer callers to the appropriate voicemail when the team member is unavailable.
Provides callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information.
Greet guests in a professional, friendly, hospitable manner.
Type memos, correspondence, reports, and other documents.
Perform a variety of administrative duties for Finance, Human Resources, Marketing, and Contracts. Examples of tasks include sorting and stuffing envelopes, compling data, preparing reports, etc.
Receive, sort, and forward incoming mail.
Assist in the ordering, receiving, stocking and distribution of office supplies.
Perform photocopying, faxing, filing and collating.
File and retrieve confidential and non-confidential records
Coordinate and schedule meetings, tours, and order lunches, as required.
Set up meeting rooms with appropriate schedules, drinks, etc.
Coordinate gifts/flowers as appropriate for major life events (births, hospital stays, funerals, etc.).
Maintain and distribute door security access cards
Update and maintain bulletin boards.
Assist with projects on an as needed basis
High school diploma or equivelant and 1 year of related experience.
Strong proficiency with Microsoft Office (i.e. Excel, Outlook, Access, PowerPoint, Word, etc.). Typing/computer entry speed of at least 30 words per minute.
Excellent organizational and time management skills, as well as, the ability to meet deadlines with appropriate attention to detail in a fast paced, highly dynamic environment.
Strong oral and written communication skills. Demonstrated ability in effectively and professionally communicating both in-person and over the phone.
Outstanding customer focus. Demonstrated ability to build relationships internally and externally to the organization with a focus on meeting or exceeding service expectations.
Ability to work independently on assigned tasks as well as to accept direction on given assignments.
Spacesaver Corporation is the world's leading manufacturer of high density mobile storage systems and a major supplier of steel shelving,...