Records Analyst, Records Management
University of Delaware - Newark, DE

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Deadline: February 15, 2013

Pay Grade: 28E

Under the general direction of the Records Administrator, the Records Analyst provides a full range of technical and administrative support for the accurate and timely processing of personnel data and forms. The Analyst researches, reviews, and resolves issues affecting data accuracy.

A high level of independent judgment is required to resolve records systems problems, monitor data for system integrity, and the processing of confidential data.

  • Monitors data for system accuracy. Reviews records systems and identifies problems and recommends probable solutions.
  • Reviews incoming and outgoing forms. Monitors forms for timely and efficient processing and for compliance with University policies and procedures. Provides technical support to processors.
  • Reviews work requirements and recommends solutions for enhancing business processes.
  • Assists with systems testing.
  • Provides training and technical support to end users on web forms and applications.
  • Assists with developing and maintaining an audit report for data accuracy.
  • Reviews, tracks and communicates information regarding accuracy and timeliness of records processing.
  • Works with Department contacts to ensure accuracy in processing a high volume of personnel transactions. Performs data compilation, analysis, background research and mathematical computations regarding employee’s salaries. Ensures that personnel transactions comply with University policies and procedures.
  • Reviews Supplemental Contracts and Grad Non Contract Pay Forms for accuracy, appropriate documentation and approvals. Ensures compliance with University pay guidelines.
  • Assist with the review of Budget Turnaround documents to ensure accuracy, compliance with policy and verify approval for transactions for regular Fiscal, Academic and AFSCME employees.
  • Updates and maintains University wide position tables in PeopleSoft according to individual department and Classification and Compensation requests.
  • Handles confidential personal and professional employee records.
  • Updates University personnel records in PeopleSoft.
  • Provides back up in the absence of the Administrator and Processors.
  • Performs other job-related duties as assigned.
  • Bachelor’s degree and one year experience, or equivalent combination of education and experience (five years’ minimum).
  • Proficiency with ad-hoc reporting tools, e.g., SQL, Access, Excel and Cognos.
  • PeopleSoft HRMS experience is strongly preferred.
  • Knowledge of payroll and business practices.
  • Experience in developing and conducting functional and technical training for end users.
  • Supervisory experience preferred.
  • Effective oral and written communication skills.
  • Customer service experience.
  • Effective interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Ability to analyze and interpret data, to make independent decisions and judgments in keeping with the level of the position, and to plan, assign, review and evaluate the work of staff.
  • Ability to use advanced techniques in spreadsheet, database and/or presentation software.
  • Ability to communicate and interact well with people of all ages and diverse backgrounds.

How To Apply

When applying please submit a one-page cover letter and your resume as one document. Also, please remember to provide names, addresses and telephone number of at least three references in the online application.

Equal Employment Opportunity

Employment offers will be conditioned upon successful completion of a criminal background check. A conviction will not necessarily exclude you from employment.

The University of Delaware is an Equal Opportunity Employer which encourages applications from Minority Group Members and Women. The University's Notice of Non-Discrimination can be found at

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