Under general supervision perform clerical work requiring application of various work methods, procedures, policies, practices and departmental functions related to the processing of documents and files.
Examples of Duties (Essential Functions):
Perform any combination of the following duties according to assigned area of responsibility:
Provide customer assistance to individuals requesting non-technical information.
Receive documents for filing; verify, classify, sort, and process according to departmental policies and procedures.
Perform cashiering functions as needed.
Provide courteous, professional customer service.
Generate correspondence, notices and reports according to established policies, practices of assigned area.
Conduct research of records/files for information, redacting, retentions, or destruction related to assigned area.
Scan/image and index documents according to departmental procedures.
Prepare meeting agendas or packets of related information.
May attend meetings and take minutes.
Perform other duties as required.
Typical Qualifications and Minimum Qualifications:
Graduation from an accredited high school or possess an acceptable equivalency diploma. Two years clerical experience preferably with a government entity. A comparable amount of training and/or experience may be substituted for the minimum qualifications. Type 30 cwpm preferred.
Basic skills testing such as typing, spelling, grammar, and math may be required for this position.
Some positions require the ability to lift boxes that may weigh up to fifty (50) pounds. Ability to push and pull a handcart or dolly loaded with an average of 8 to 12 boxes that may weigh up to 50 pounds each.
Position has no supervisory responsibility.
Valid driver's license required.
Supplemental Information and Knowledge, Skills and Abilities:
Live and advocate our commitment to the Organization's vision, mission, and values.
Must have knowledge of office procedures, business English, spelling and arithmetic.
Ability to learn laws, rules and regulations as they relate to area of assigned responsibility. Ability to learn legal terminology, definitions and numerous codes and abbreviations.
Ability to carry out complex oral and written instructions with speed and accuracy. Ability to work with details and perform mathematical calculations. Accuracy is required in the compilation of fees and codes for cash register transactions.
Ability to use various equipment and programs which may include any of the following: personal computer (PC), Microsoft Office applications, calculator, cash register, plat copy machine, microfilm reader/printer, microfiche, photocopier, FAX transmitting machine, and scanner.
Ability to establish and maintain an effective working relationship with co-workers, general public, title companies, businesses, governmental agencies and attorneys, judges, and passport agency employees.
Ability to work with confidential and/or sensitive data, interpret and comply with state and federal guidelines as well as legal advice restrictions for the Clerk & Comptroller's office.
Ability to meet the public and effectively address their needs in a courteous, tactful, professional manner. Possess the ability to cope with customers in impromptu situations.
Ability to sit or stand for extended periods of time, while concentrating on repetitious or complex tasks. Ability to work within time constraints and workload surges. Ability to work in a fast paced environment with frequent interruptions while maintaining speed and accuracy.
Position and duty location may vary between East and West side of the County based on workload.
Current employees may receive preference.
The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief to equalize peak work periods or otherwise to balance the workload.
A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the American with Disabilities Act.