Records Clerk
Southern State Community College - Hillsboro, OH

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Processes forms and information for student records and performs other record-keeping tasks.

Scope of Supervision

Equipment Operated
Computer; printer; calculator; copier; fax machine; telephone; postage machine and other standard office equipment.

Confidential Data
Student and other information covered by FERPA guidelines and agreed to in the College’s FERPA Confidentiality Agreement.

Working Conditions
Good office working conditions. The work requires the use of safe work practices with office equipment, and observance of general safety regulations.

Usual Physical Demands
The following physical demands are typically used to perform this job’s essential duties and responsibilities. They are not qualification standards, rather they may be used to help the College, employee, or applicant identify where and how reasonable accommodations may be made when an otherwise qualified person is unable to perform the job’s essential duties due to an ADA disability.

While performing the duties of this job, the employee frequently sits for extended periods of time and occasionally stands and walks. The employee regularly exhibits manual dexterity when working on the computer, typing and performing other related tasks. The employee regularly stoops, bends, kneels and crouches when filing or retrieving files. The employee regularly talks and hears when working with students and the general public. Vision demands include close, relatively detailed vision, with the ability to adjust focus when typing or reading a computer screen. The employee occasionally lifts up to 10 pounds.

An appropriate combination of education, training, course work and experience may qualify an applicant to demonstrate required knowledge, skills, and abilities. An example of an acceptable qualification is: High School degree or GED and completion of some college courses with one year related experience in an office environment.

Applicant must successfully pass required background checks in accordance with Southern State Community College’s policies and procedures and applicable laws.

Ability to document identity and employment eligibility as a condition of employment in compliance with Immigration Reform and Control Act requirements.

Licensure or Certification Requirements

Salary Range

Essential Job Duties
To perform this job successfully, an individual must perform essential duties to expected performance standards. Reasonable accommodations are made as required for persons who are disabled under the Americans With Disabilities Act.

Processes forms and information for student records and performs other record-keeping tasks.

Tracks and submits attendance records for TAA , WIA , and other programs.

Updates majors in registration and advising modules.

Posts student course withdrawals and notifies instructors.

Posts registration and drop/adds as needed.

Scans and indexes documents.

Assists personnel in the Records office with projects as requested.

Maintains confidentiality of confidential or sensitive records and information.

Works assigned schedule, exhibits regular and punctual attendance and works overtime as required to meet workload demands.

Knowledge, Skills, & Abilities
Knowledge of: standard office practices and procedures; English grammar, spelling, sentence structure and punctuation.

Ability to: maintain accurate and complete work records; maintain confidential and sensitive information; exhibit a pleasant public manner and telephone etiquette; work independently; exhibit attention to detail; organize and file documents according to alphabetical, numerical and subject order; apply ethical standards to work situations; make work decisions in accordance with SSCC’s values; show respect and sensitivity for cultural differences, and promote an harassment-free environment; embrace and support constructive change; work efficiently and effectively to improve college operations; consistently follow safety and security procedures and practices; develop and maintain effective working relationships with students, learning community, associates and general public; contribute toward building a positive team working environment; treat others with respect as representative of SSCC .

Skill in: data entry; typing; application of Microsoft Office software including Word, Excel and Outlook; operation of standard office equipment; office organization; creating functional and professional electronic report formats; verbal and written communications.

Other Duties and Responsibilities
Performs other related duties as required.

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