Records Manager
Mednax - City of Sunrise, FL

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MEDNAX is a national group practice encompassing the broad physician services of Pediatrix Medical Group, Inc. and American Anesthesiology, Inc. Pediatrix Medical Group, American Anesthesiology and their affiliated professional corporations provide physician services, including neonatology, maternal-fetal medicine, pediatric cardiology, pediatric intensive care, pediatric and OB/GYN hospitalist services and anesthesiology.


Under the direction of the Deputy General Counsel, VP of Legal Affairs this position will:
•Direct and manage the Company-wide records management and retention program; be responsible for the effective and appropriate management of information maintained in either physical or electronic formatted records; and be responsible for aligning retention periods for the Company’s records with the Company’s policy and regulatory requirements.
•Facilitate adherence to the Company’s policies and procedures related to the appropriate use, disclosure and release of protected health information (“PHI”) as defined and required under federal and state laws, rules and regulations.
Essential Responsibilities:
•Manage the Company’s records management program, including physical and electronic formatted records. Provide recommendations to address the daily management, retention and disposal of records and documents. Catalog retention periods of present Company records and ensure that retention period requirements are in line with Company policy, federal, state and local laws, rules and regulations.
•Recommend changes to Company retention periods based upon changes in legal requirements; recommend extension of legal retention periods for valid business reasons.
•Coordinate with the Legal, Compliance and Information Technology Departments on all aspects of implementation of the records management program. Monitor program effectiveness and recommend modifications when necessary. Prepare presentations for executive management on program status.
•Prepare awareness training seminars for Company personnel to advise of changes in Company policy, retention periods and disposal cycle for records.
•Prepare and monitor local retention cycles where state laws exceed federal requirements or Company policy.
•Authorize transfer of retained records to Company record retention centers; maintain directory to ensure prompt availability of any needed documents or information; authorize disposal of records that have reached the end of their retention cycle.
•Work with the Legal Department to sequester any records involved in on-going litigation until the matter is settled or records are released by the Legal Department.
•In coordination with Compliance and the Information Technology Departments, implement and maintain a system to identify and track disclosures of PHI to meet federal and state accounting, notification and reporting requirements.
•Prepare awareness training for Company personnel on the proper use, disclosure and release of PHI; serve as a Company resource with respect to meeting all federal and state patient privacy regulations as they pertain to PHI.
Bachelors’ degree in business administration, hospital administration or related fields, plus at least 5 years related experience or an equivalent combination of education and/or experience. Masters degree preferred, but not required.
•Legal or healthcare experience preferred, but not required.
•Effective communication skills.
•Knowledge of current and emerging records management practices.
•Computer literate: Experience with Microsoft Office, Excel and Access.
•Certificates, Licenses and Registration: Certified Records Manager preferred.

About this company
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MEDNAX, Inc. is a national medical group comprised of the nation's leading providers of neonatal, anesthesia, maternal-fetal and pediatric...