Recreation Events Supervisor for Community Programs
City of Grand Prairie - Grand Prairie, TX

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The purpose of this position is to plan, produce, supervise and evaluate programs and activities at various recreation centers and departments in the City. This is accomplished by planning and producing various activities, supervising staff, and interacting with the public and participants. Other duties include monitoring the budget, designing and preparing center publications and critiquing events.
Salary is depending on qualifications.

Job Duties:
  • Plans and produces activities by scheduling activities; overseeing logistics; communicating information to interested parties; setting up meetings and agendas; designing a monthly calendar; assessing the center's or department's needs; developing long and short term goals; and gathering and interpreting various data.

  • Supervises staff and volunteers by scheduling hours and workloads; training, motivating and evaluating staff and volunteers; resolving conflicts; and implementing policies and procedures.

  • Interacts with the public and participants by communicating with participants and the public regarding activities and other information; resolving problems and complaints; conducting presentations; and promoting interest in activities.

  • Monitors the budget by monitoring expenditures; maintaining budget forms and spreadsheets; communicating with vendors to purchase equipment and supplies; obtaining bids and quotes; paying invoices; and making deposits.

  • Designs and prepares center publications by producing a monthly calendar; creating various flyers; and writing memorandums and correspondences related to the center.

  • Manages events by cleaning and organizing files, closets, cabinets and storage areas; assisting groups in set- up of room usage; and decorating the location for special events or holidays.

  • Reviews or critiques special events by gathering information from participants and visitors; and evaluating vendors

Skills / Requirements Minimum Qualifications:
  • Requires an Associates Degree or two years of college with major course work in leisure services, park administration or a related field

    .

  • Must have over two years experience working in a recreation center setting with supervisory responsibilities experience preferred.

  • Valid Texas Class C Driver's License

  • Ability to read literature, books, reviews, scientific or technical journals, abstracts, financial reports, and/or legal documents. Ordinarily, such education is obtained at the college level or above. However, it may be obtained from experience and self-study.

  • Ability to deal with system of real numbers; practical application of fractions, percentages, ratios/proportions and measurement. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.

  • Ability to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.

  • The employee normally performs the job by following established standard operating procedures and/or policies. The employee may choose the appropriate procedure or policy. Performance is reviewed periodically.

  • Does research for documents, compiles data for computer entry, and/or enters or oversees data entry. Has responsibility for monitoring budget expenditures (typically non-discretionary expenditures) for a work unit of less than department size (programs, activities, projects or small organizational units). (Supervisors)

  • Work requires supervising and monitoring performance for a regular group of employees or a work unit including providing input on hiring/disciplinary actions and work objectives/effectiveness, performance evaluations, and realigning work as needed. A first line supervisor typically performs these functions.

  • Work requires analysis and judgment in accomplishing diversified duties. Requires the exercise of independent thinking within the limits of policies, standards, and precedents.

  • Work may require providing advice to others outside direct reporting relationships on specific problems or general policies. Contacts may require the consideration of different points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.

Additional Information:
Other duties include monitoring the budget, designing and preparing center publications and critiquing events.

Experience in special events, assisting in downtown events, developing partnerships and being a liaison with departments and numerous organizations is expected.

2008 NRPA Gold Medal Winning Department

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