Reference Librarian
Kaye Scholer - Tallahassee, FL

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The Reference Librarian (M-F; 9:30 a.m. – 5:30 p.m., additional hours as required) Provides research and reference service as well as instruction to attorneys, paralegals and other support staff. Performs research assignments using a variety of legal and general information databases, including the internet, as well as the IRC’s print collection. Participates in related professional development activities. The Reference Librarian reports to the Director of Information Services within the department.


Interacts with representatives of information service bureaus and databases, particularly Lexis-Nexis, Westlaw, Dialog, Bloomberg Law, and CCH. Interacts with attorneys, secretaries, paralegals, and all other users of the IRC. Must exercise good judgment in planning use of online databases, and be able to analyze most cost-effective way to retrieve materials. Must have supervisory skills and be able to negotiate and prioritize for best use of Information Specialist Assistant’s time. Must exhibit good interpersonal skills, both in sharing information and while instructing in information retrieval. Must be comfortable speaking to a group. Must be able to take initiative, and work both independently and as part of a team. Must be able to deal with challenging IRC patrons and requests, to work under pressure, and within tight deadlines. Must exercise discretion when working on and making inquiries for confidential client matters.

MLS from an ALA-accredited school and/or JD. Two or more years of law library research/reference experience. Familiarity with legal publishing research systems and the use of basic and advanced legal research tools. Familiarity with non-legal reference and research tools. Familiarity with court and government structures. Proficient with PC including email, internet, and common software. Knowledge and proficiency in use of Lexis-Nexis, Westlaw, Internet, Dialog, Accurint, Bloomberg Law, CCH, Morningstar, HeinOnline, and other legal and general information databases, and able to be trained in the use of others. Excellent telephone, written and oral communication skills.


  • Provides reference and research services to attorneys, paralegals and other support staff.
  • Takes requests on telephone, through e-mail, interoffice message or as assigned by Director of Information Services.
  • Follows up and apprise patrons of the status of their requests.
  • Works with patrons as necessary, either at Reference Desk, in stacks, or in patron’s office.
  • Order documents as necessary from courts, agencies, service bureaus, scientific journals, vendor institutions, etc., and submits related invoices with correct client-matter number in a timely manner for payment.
  • Instructs in the use of Lexis-Nexis, Westlaw, and all other IRC databases and E-Subscriptions.

  • Performs research assignments.
  • Uses online databases and other web tools as appropriate and necessary.
  • Uses IRC collection to locate materials loose-leaf services, treatises, and all other types of research tools.
  • Arranges for training and updates for self on all subscribed databases and E-Subscriptions.
  • Reads and keeps up to date on additions and changes in databases content and search commands and techniques.
  • Collects and maintains files of specialized materials; shares with others as necessary.

  • Participates in web content creation and maintenance.

  • Participates in development and presentation of in-house training programs.
  • Develops, writes, and participates in presentation of training programs.
  • Participates in planning and discussions.
  • Displays positive attitude towards all staff members involved and their contributions.

  • Conducts IRC orientation and tours as scheduled.
  • Conducts orientation and tours for groups of Summer and Fall Associates.
  • Conducts orientation and tours for individual attorneys.

  • Attends and participates in professional staff meetings. May be required to draft agenda.

  • Keeps up-to-date with professional development.
  • Attends relevant meetings, workshops and seminars.
  • Reads legal as well information related literature, blogs, etc.
  • Work closely with the BD Department to prepare and assess requested business/competitive intelligence research in support of the BD Dept’s objectives as they align with the Firm’s overall strategic and financial objectives.
  • Building on a thorough understanding of the Firm’s strategies and practice areas (including current clients and their industries), create and apply information/knowledge for use in BD efforts including the identification and evaluation of new clients, new industries and new legal issues/opportunities. Responsibilities/assignments:
  • Gather and analyze empirical and market data/information on business development areas – target market profiles, industry characteristics and trends, business issues, economic projections, legal competition and practice trends, new markets and practice areas, competitive data, etc. – to evaluate existing and potential business development opportunities.
  • Analyze gathered data/information and develop written reports and presentations that answer questions, draw conclusions, set forth implications.
  • Based on data/information/knowledge, work with CCDO and BD Managers to provide strategic recommendations, confirm/refute ingoing hypotheses or make recommendations with regard to next steps strategically or tactically.
  • Monitor and report marketplace changes/trends that may affect priority clients, key industries and competitors for changes that may affect relationships, business development or cross-selling opportunities.
  • Collect and regularly disseminate information for select areas and clients: Google alerts, annual reports, SEC filings, analysts’ reports, specialized studies, etc. and prepare summary reports as needed
  • Maintain competitive data files and prepare summary reports as needed.
  • Provide research support for specific projects: e.g., identification of targets for conferences or for new Firm publications, collection of meaningful data for seminar materials, etc.
  • Provide a quarterly report to CCDO summarizing contributions to business development (a template will be provided)
  • Participate in BD Managers’ meetings as needed/desired

  • The job listings described herein, are not intended to, nor do they, construe either a contract of employment, or an offer of such a contract.

    Kaye Scholer - 17 months ago - save job - block
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