Regional Administrative Assistant
Morgan Stanley - Los Angeles, CA

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Provide overall administrative support for Regional Director and the Regional team. Manages priorities including telephone coverage, scheduling meetings, maintaining calendars and handling business travel.

DUTIES and RESPONSIBILITIES:
Provide excellent telephone coverage including ability to manage priorities; handle urgent calls with professionalism and good judgment.
Arrange large group meetings – schedule meetings with all parties; book meeting rooms and call-in numbers; arrange special meeting facilities; send meeting confirmation emails; prepare and distribute meeting materials.
Maintain executive calendars; schedule/reschedule meetings.
Handle business travel – book travel arrangements; coordinate out-of-town meeting schedules; prepare travel and expense reports.
Maintain executive files – correspondence files; document files; personal office files.
Handle executive mail – pre-sort and prioritize; respond to simple, immediate requests.
Strong ability to write and prepare letters and presentations independently.
Able to manage projects as necessary.
Navigate firm – interface with various departments on behalf of executives to collect information, respond to requests, obtain service, etc.
Miscellaneous support – including, but not limited to preparation of copies; ordering of supplies and maintaining supplies drawer; handling faxes; maintaining orderly, fully-functioning work area for executives and their staff

Skills Required
Education and/or Experience
College degree preferred
2-3 years of related experience

Skills
Must be extremely well organized.
Proficient with all office technology; advanced skills in MSOffice, particularly Word, Excel and Powerpoint.
Excellent verbal and written communication skills
Outstanding attention to detail and follow-up
Strong time management/prioritization skills and solid judgment
Self-motivated, innovative, hard working individual, who can handle changing priorities and multiple tasks.
Must be a customer service oriented, team-player eager to assist colleagues and members of the department at all levels.

Reports to:
Regional Director

Morgan Stanley EOE committed to diversifying its workforce. M/F/D/V. GP10-00298P-N02/10

Morgan Stanley - 13 months ago - save job - block
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One of the world's top investment banks, Morgan Stanley serves up a smorgasbord of financial services. The company operates...