Regional Administrative Assistant
Morgan Stanley - Los Angeles, CA

This job posting is no longer available on Morgan Stanley. Find similar jobs: Regional Administrative Assistant jobs - Morgan Stanley jobs

Provide overall administrative support for Regional Director and the Regional team. Manages priorities including telephone coverage, scheduling meetings, maintaining calendars and handling business travel.

Provide excellent telephone coverage including ability to manage priorities; handle urgent calls with professionalism and good judgment.
Arrange large group meetings – schedule meetings with all parties; book meeting rooms and call-in numbers; arrange special meeting facilities; send meeting confirmation emails; prepare and distribute meeting materials.
Maintain executive calendars; schedule/reschedule meetings.
Handle business travel – book travel arrangements; coordinate out-of-town meeting schedules; prepare travel and expense reports.
Maintain executive files – correspondence files; document files; personal office files.
Handle executive mail – pre-sort and prioritize; respond to simple, immediate requests.
Strong ability to write and prepare letters and presentations independently.
Able to manage projects as necessary.
Navigate firm – interface with various departments on behalf of executives to collect information, respond to requests, obtain service, etc.
Miscellaneous support – including, but not limited to preparation of copies; ordering of supplies and maintaining supplies drawer; handling faxes; maintaining orderly, fully-functioning work area for executives and their staff

Skills Required
Education and/or Experience
College degree preferred
2-3 years of related experience

Must be extremely well organized.
Proficient with all office technology; advanced skills in MSOffice, particularly Word, Excel and Powerpoint.
Excellent verbal and written communication skills
Outstanding attention to detail and follow-up
Strong time management/prioritization skills and solid judgment
Self-motivated, innovative, hard working individual, who can handle changing priorities and multiple tasks.
Must be a customer service oriented, team-player eager to assist colleagues and members of the department at all levels.

Reports to:
Regional Director

Morgan Stanley EOE committed to diversifying its workforce. M/F/D/V. GP10-00298P-N02/10

Morgan Stanley - 18 months ago - save job
About this company
761 reviews
One of the world's top investment banks, Morgan Stanley serves up a smorgasbord of financial services. The company operates...