Regional Administrative Assistant
Pennrose Management - Pittsburgh, PA

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PENNROSE

We Bring It All Together

Smart Development. Proven Management. Great Lifestyles.

At Pennrose Management Company, we create exceptional apartment communities. With our superior knowledge and unparalleled dedication, we maximize investments while helping our residents live somewhere truly special. Simply put, we make our communities the bright spots of their neighborhoods. We offer a competitive salary and benefits package including medical, dental,vision, and 401k along with a quarterly bonus plan.

Job Summary:
Responsible for providing administrative support to the Director and indirect support to other members of the department. Coordinates schedules, arranges meetings, prepares and reviews correspondence, manages flow of information, and assists Director in meeting departmental goals.

Coordinates administrative function and completes tasks and projects specific to department (Accounting and Finance, Marketing, Operations, etc.)

Prepares correspondence on behalf of Director and department staff

Liaisons with other departments and outside organizations. Serves as first point of contact for guests

Demonstrates discretion when handing confidential information

Schedules, coordinates logistics, and records minutes for meetings and other departmental functions

Maintains department’s calendar and assists Director with managing his/her schedule

Serves as project manager for special projects

Assists with maintenance of the department’s finances. Organizes and processes check requests, reimbursements, and credit card and travel-related expenses

Prepares travel arrangements for off-site work activity, meetings, conferences, etc.

Answers and screens telephone calls

Maintains and updates department’s filing system

Manages department’s contact database
Completes administrative duties including typing, copying, faxing, scanning, filing, mail processing, and distributing information as directed

Required Skills

High School diploma or equivalent

Bachelor’s degree preferred

3 or more years progressive experience as an Administrative Assistant

Knowledge of office administration and procedures

Intermediate knowledge of event planning

Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint

Excellent customer service skills

Excellent analytical and problem solving skills

Excellent written and verbal communication skills

Ability to work independently

Ability to contribute to a team

Ability to organize and prioritize work

Ability to perform in a busy, multi-tasking work environment

Ability to pay close attention to detail and adhere to strict deadlines

Required Experience

Pennrose Management - 12 months ago - save job - block
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