Registrar –Full time position available. The registrar reports to the Academic Dean, directs processes to ensure the integrity of the academic credits given and degrees earned by providing administrative supervision of the registrar’s office and overseeing all recordkeeping in support of the academic curriculum.
1. Ensure the academic integrity of academic credits given and degrees earned by providing administrative oversight and monitoring of the academic experience offered to students. This includes administrative responsibility for the following:
• Instructional schedules, ensuring that required contact hours are offered
• Monitoring of curricular tracks (majors, minors, emphases)
• Monitoring of student progress toward their degrees and assure appropriate academic advising
• Directing the evaluation of transfer credits and international institutions credits
2. Supervise and develop the staff of the registrar’s office:
• Recruit and retain a high quality staff in the registrar’s office
• Provide training and development opportunities to enable staff to grow in their capacities and skills
• Evaluate and submit annual performance reviews of registrar’s office staff
• Promote a collaborative workplace
• Create and maintain avenues for evaluation of processes and policies
3. Direct the activities of the registrar’s office:
• Administer registration, transcript production, and grading processes
• Administer the budgets of the registrar’s office
• Supervise the ordering of supplies
• Provide leadership in planning
• Administer and coordinate the assignment of all classrooms
• Direct the verification of enrollment and degree progress for current and non-current students
• Certify credentials as needed
• Supervise student employees
• Supervise the microfilming of documents and offsite storage
• Validate faculty load issues as needed
• Coordinate details with the student accounts and financial aid offices
• Input all courses fees
4. Advise the Academic Dean on all matters relating to the integrity of the curriculum and as a resource to committees as needed
5. Provide leadership in issues related to the implementation of technology as it relates to academic records:
• Direct the computer-assisted record-keeping systems for student academic records including student academic files, academic transcripts, and related documentation
• Evaluate current processes and workflow within the registrar’s office and lead in moving towards modernization and efficiency
• Work cooperatively with the office of information systems for both software design and management of data processing systems including full utilization of the Katalyst system
• Monitor web pages for accuracy in matters that pertain to the integrity of the curriculum
6. Facilitate communication between offices that gather campus data and provide information related to registration enrollment to the Academic Dean and other individuals on campus:
• Maintain enrollment and curricular histories for the university
• Prepare reports as needed for decision making by the Academic Dean and other campus officials
7. Interpret federal and state laws and regulations regarding FERPA, statistical reporting, academic transcript administration, and academic transcript administration:
• Work to promote campus compliance with FERPA regulations
8. Represent the university externally in those networks dealing with academic record keeping and certification of student achievement:
• For example, maintain relationships with UK ROTC
• Maintain relationships with IPEDS and CHE
9. Serve on the academic committees as assigned.
10. Work to identify at risk students and coordinate retention services with other departments.
11. Work with the Academic Dean to facilitate course evaluations for each faculty.
12. Supervise the evaluation of transcripts for all students.
13. Perform other duties as assigned.
Education and Preferred Experience: Master’s degree required, a minimum of five years of work experience as registrar, assistant registrar, or other administrative/faculty member at a higher education institution with significant administration experience with academic records.
A vibrant and winsome Christian faith and an understanding of the Wesleyan tradition are essential. Exhibited skills in administration organization, problem solving, and personnel management. Demonstrated commitment to staff development. Innovative and energetic leadership style is crucial. Understanding of policy in general and its role and implementation in an organization. Ability to work effectively as a colleague with university administrators, faculty, staff, and students. Experience with computerized integrated student records systems.
To apply please submit signed application and resume to the Human Resources office.
Posted: 5/24/2013 Deadline: Until filled