Cesar Chavez Public Charter Schools for Public Policy - Washington, DC

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Middle School

The Registrar is responsible for maintaining accurate scholar academic, personal and enrollment records for use by the school and various other institutions. The Registrar's primary responsibilities include:
  • Enrolling new scholars and obtaining/maintaining a variety of scholar records, such as grades, transcripts, cumulative folders, emergency contact and all general scholar data;
  • Entering and maintaining accurate scholar information in databases, including PowerSchool.
  • Filing and maintaining all permanent scholar records, ensuring the confidentiality and security of information and enforcing protocol for access to scholar records.
  • Processes all withdrawing/transferring records according to policy;
  • Assisting in preparing scholar schedules by verifying information and input schedule requests in PowerSchool;
  • Preparing scholar grade reports, including issuing progress reports and report cards on scheduled dates;
  • Processing and issuing official senior transcripts for college entrance and scholarships, as well as transcripts used for other purposes (i.e. program applications);
  • Assisting the Director of College Counselor in preparing for DCPCSB transcript audits, preparing ILPs/MOUS, verifying graduation requirement fulfillment, and verifying and documenting credits earned from previous schools or external programs.
  • Assisting in distribution, collection and coordination of testing materials;
  • Assisting school administration in coordination of scholar recognition and awards;
  • Ensuring compliance with Home Office guidance related to scholar records (i.e. registration documentation, confidentiality of student records, withdrawal procedures, grading, scheduling, summer school, credit recovery, enrollment audit, grade changes).
  • Providing information, as requested, in support of the school's regulatory compliance obligations;
  • Communicates by phone, fax, and in writing with other schools or outside agencies regarding scholar records;
  • Maintains current class and grade lists for enrollment verification;
  • Processes information requested by armed services, US Immigration Services, and law enforcement agencies;
  • Performs various general and clerical duties and assists office staff as needed and directed by supervisor;

  • A passionate commitment to improving public schools and to the Chavez mission.
  • Fluency in MS applications, especially Microsoft Excel and Word, basic Web browsers and searches required; familiarity with advanced database packages and/or knowledge of PowerSchool a plus.
  • Ability to work under pressure and meet deadlines.
  • Excellent verbal and written communication skills.
  • Great attention to detail.
  • Excellent organizational, people and teamwork skills.
    • Fluency in Spanish a plus.
    • Ability to work independently with little direction.
    • Projects a cooperative, courteous and helpful attitude toward scholars, staff, parents, and the general public.
    • At minimum, a high school diploma and three years of secretarial or clerical experience, preferably in a school setting.

  • Cesar Chavez Public Charter Schools for Public Policy - 19 months ago - save job