Duties And Responsibilities
& Minimum Requirements:
The Nephrology Division administrator is responsible for the financial and operational management of the Division of Nephrology and including management of a large Program Project Grant (PPG) and T32 Training Grant. This position works closely with the Senior Financial Administrator for the Department of Medicine, to ensure all division goals are met. The position reports to the Division Chief. Responsibilities include:
* Track and manage budgets and review on a monthly basis all funds for the division – maintain internal spreadsheets for each project, tracking them via electronic reporting of spending, and generating monthly reconciliation reports using PeopleSoft and Cognos reporting systems.
* Prepare National Institutes of Health (NIH) and other grant submissions – coordinating the administrative aspects of the proposal (e.g. electronic grant submission, budgets, “other support”, bio-sketches of personnel)
* Serve as the primary interface between for pre-award and post-award activity
* Submit, as required, electronic data change requests to the HR Contact and Senior Financial Administrator for entry into payroll system for reallocation of salary distributions/effort.
* Process cost transfers in a timely manner; work with PIs to proactively identify and avoid the need for cost transfers.
* Communicate with accounts payable, research finance, and other departments as needed for resolution of errors that are identified. Maintain a fiscal record keeping system and generates monthly status reports of research funds using the Insight system
* Monitor all grants and contracts for compliance issues.
* Work with PIs to identify in a timely manner, budget variations, trends, issues, etc.
* Assist with travel arrangements as needed.
* Collaborate with PIs and AD, and complete all information report requests from research management, including quarterly reports, audit requests, budget changes, etc.
* Initiate and process reimbursements, purchase order requisitions, and check requests for assigned grants/contracts. Coordinate with appropriate lab manager(s) on supply and equipment ordering/spending for assigned grants/contracts.
* Work with PI, AD, and Research Management on closeout grants/contracts at end of award period.
* Assist PIs with the electronic submission of their annual effort certification reports.
The ideal candidate will possess:
* Working knowledge of NIH and other federal, state and foundation regulations and requirements.
* Skill in financial / budget management and understanding of basic accounting practices
* Demonstrated proficiency in Microsoft Office, Word, Excel, Power Point applications.
* Demonstrated ability to be organized and flexible in an environment which requires continuous monitoring of priorities.
* Exceptional attention to detail and confidentiality.
* Highly goal oriented, self-motivated, and ability to work both independently in a team environment, as well as with guidance when appropriate.
* Good communication skills across multiple levels of the organization.
Georgetown University - 17 months ago
Founded in 1789 by John Carroll, the nation's first Catholic bishop, Georgetown University is the oldest Catholic university in the US....