Reporting to the Director, the incumbent in this position serves as the assistant director and is responsible for directing and managing the administrative, fiscal, and grant planning activities in support of the mission for the Center of Excellence for Regenerative Health Biotechnology ( CERHB ). This position directly supervises day to day activities for the Center. The assistant director has significant input into the formulation of department policies and procedures based on a demonstrated understanding of the department’s function and role. In partnership with the Director, the assistant director develops and implements strategic plans and initiatives for the department; implements University of Florida policies and procedures; prepares and analyzes budgets, financial reports, administers personnel policies and procedures; designs and implements administrative systems; oversees the acquisition, maintenance, and inventory of department equipment and supplies; ensures compliance and IT security systems are in place and monitored; and oversees space allocation. The assistant director has substantial managerial responsibility and requires a broad range of skills and the exercise of considerable judgment and initiative.
Preparing monthly, quarterly and annually reports and budget updates for the director. This position manages all aspects of the administrative resources as well as ensuring the implementation of department policies and procedures by all areas. This position supervises administrative office staff and overseas all personnel actions, including appointment processing, equal opportunity, the promotion process, employee compensation, non-academic activity reports, and performance appraisals. The incumbent is responsible for development of departmental accounting and financial reporting mechanisms, internal auditing, property management, effort reporting, budgets, and personnel policies and other associated reporting required by the University. The incumbent develops and implements the Department’s plans and budgets, including contract and grant proposal budgets.
Provides financial oversight of all the Center’s revenues and expenditures and provides support to Department Managers and other administrators on the generation and use of funds. Coordinates with Contracts and Grants, Office of Research, Office of the Provost, and Finance and Accounting. Assembles information and coordinates reports for submission to the Director and higher levels of administration by investigating matters and preparing replies. Responsible for processing all revenue-generating contracts including execution, compliance, billing, etc. Responsible for establishing, implementing and maintaining comprehensive budgets using QuickBooks and PeopleSoft, and preparing and monitoring numerous budget-to-actual variance reports. Responsible for the center’s billing office. Develop policies for the billings and collections of the Center’s contract-related billings that are in compliance with federal, state and university regulations. Ensure through policy development, training and internal auditing that ‘best practice’ accounting processes exist throughout the Center’s financial system. Responsible for the purchasing and payables functions of the Center. Organizes and implements efficiencies and ongoing improvements to reduce costs. Responsible for human resource functions of the Center. Implement policies to ensure the Center is in compliance with the University policies and Department of Labor. Regularly participates in senior management level meetings and planning sessions including the Business Meeting, and Personnel Board. Produce quarterly auditable financial statements. Monitor and manage the Center’s cash to ensure sufficient cash for daily operations and emergencies. Develop short and long range plans to guide the Center’s auditing, finance, related administrative programs in a manner that is consistent with the Center’s strategic plans and goals.
Master’s degree in an appropriate area of specialization and two years of appropriate experience; or a bachelor’s degree in an appropriate area of specialization and four years of appropriate experience
This is a time limited position.
University of Florida - 2 years ago
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