SECRETARY, EXECUTIVE
University of Florida UFL - Gainesville, FL

This job posting is no longer available on University of Florida UFL. Find similar jobs: Secretary jobs - University of Florida UFL jobs

Requisition number:
0902930
POSITION INFORMATION

Requisition Title
SECRETARY, EXECUTIVE

Working Title
Executive Secretary

Position number:
00023595

Advertised Salary:
Starting salary range is $14.42 – $24.04 per hour; commensurate with education and experience.

FLSA Status:
Non-Exempt

Job Type
Full-Time

Job Category
TEAMS

Work Location
Main Campus (Gainesville)

If other work location

DEPARTMENT INFORMATION

Department:
27000000-OFFICE OF HEALTH AFFAIRS

College/Unit
27000000-OFFICE OF HEALTH AFFAIRS
POSTING TEXT

Job Description:
ESSENTIAL FUNCTIONS OF THE JOB :

1. Serves as secretarial support to the Associate Vice President for Health Affairs, Administration and Associate Director, Med/Health Administration. Screens incoming calls for the AVP and other departmental staff and triages to appropriate person. Manages calendars for AVP and Associate Director, schedules appointments, and assists in organizing meetings (agendas, appropriate materials, food service as necessary). Provides clerical support using Microsoft Office software. Assists with travel arrangements as needed.

2. Receives and reviews all incoming communications. Works independently with campus-wide, Health Science Center, and community contacts to collect necessary information that serves as a basis for response. Transcribes rough drafts, edits and may independently drafts correspondence on behalf of the AVP and Associate Director for signature.

3. Working closely with Administrative Assistant, orders office supplies, initiates expense reports and travel authorizations for several SVPHA departments. Reconcile Purchasing Card transactions for self and other department staff and submit to Purchasing Card approver. Manage Aging Reports for Purchasing Card for self and other department staff. Prepare requisitions and purchase orders. Submit work orders as needed.

4. Performs duties as department Asset Contact Person, responsible for 100% accountability of capital assets, including annual inventory, surplus, transfers and other disposition. Assist the Associate Director with annual space inventory of SVPHA space assets.

5. Reserve public spaces and perform associated duties related to events, including forwarding alcohol request forms, confirming reservations and completion of forms, ensuring audio visual equipment is set up if needed, etc.

6. Assists the AVP and Associate Director with special projects, workloads or meeting deadlines and other duties as required.

Minimum Requirements:
A high school diploma and four years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. Attainment of a score of at least 35 cwpm on an approved typing test.

Preferred Qualifications:
1. Knowledge of University of Florida, State of Florida rules and procedures helpful.
2. Proficient in the use of Microsoft Office
Ability to maintain confidentiality of work products
3. Ability to recognize and meet deadlines across Health Science Center and campus
4. Ability to handle multiple tasks and projects simultaneously
5. Ability to greet callers and/or visitors in courteous, professional manner.
6. Ability to communicate clearly and effectively, both verbally and in writing
7. Ability to prioritize, plan and complete work assignments

Health Assessment Required:
No

Special instructions to applicants:
This is a time-limited position.

If you are a Florida resident claiming veteran’s preference, please upload a copy of your DD-214 with your application for consideration.

Posting Date:
04/19/2013

Closing Date:
04/28/2013

Open Until Filled:

University of Florida UFL - 18 months ago - save job - block
Recommended Jobs
JUVENILE JUSTICE DETENTION OFFICER II
PeopleFirst Florida HR - Alachua County, FL
PeopleFirst Florida HR - 4 days ago

OFFICE AST
University of Florida - Gainesville, FL
University of Florida - 1 day ago

OPS HOURLY SECRETARY/CLERICAL
University of Florida - Gainesville, FL
University of Florida - 5 days ago