SEIU Administrative Technician
Bay Area Rapid Transit - San Francisco Bay Area, CA

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Marketing Statement

A job at BART offers the satisfaction of providing an invaluable public service, while accomplishing your own career goals, earning highly competitive pay, and enjoying an unparalleled benefits program. BART, a wonderful career opportunity.

Pay and Benefits

BART offers one of the most comprehensive compensation and benefits programs you will find anywhere. We pay at rates that are strongly competitive in the labor market, and complement our pay program with an outstanding benefits package. Benefits include the renowned CalPERS pension, excellent medical, vision, and dental coverage, supplemental insurances, excellent paid holidays and vacation, as well as two investment programs. BART also saves you money in your paycheck because no deductions are made for Social Security.

Effective January 1, 2013, all newly hired or rehired District employees are subject to the terms and conditions of the new Public Employees Pension Reform Act of 2013 (AB340) affecting pension and pension contributions.

Pay Rate

Step 1: $22.66 to Step 5: 29.62 /Hour (SEIU - Represented)

Posted Date

February 11, 2013

Closing Date

February 22, 2013, or upon receipt of 150 applications, whichever comes first.

Reports To

H. Kolesar

Days Off

As Assigned

Who May Apply

All current BART employees and qualified individuals who are not yet BART employees.

Current Assignment

The successful candidate will have experience in performing office management tasks in both the shop and engineering environment. This position carries the mulit-functional responsibilities of providing administrative support for Rolling Stock and Shops Vehicle Engineering, Quality Assurance, and Planning staffs, but also supports the administrative needs of the Hayward Shop.

In addition to the minimum qualifications, candidates will be screened based on their relevant experience to the current assignment with demonstrated experience in the following:

Managing and maintaining modern office equipment, such as fax machines, copiers, scanners, phones and local and networked printers with little or no supervision.
Managing and maintaining all office supplies for a staff of 20 office personnel.
Creating, filing and distributing Engineering documentation (Maintenance Directives, Component Evaluations, letters, specifications, change notices, memos, etc.)
Managing the BART ABF electronic data and personnel moves.
Meeting, greeting, and providing property access to suppliers, vendors and customers.
Documenting the use of the BART GO card.
Making special parts procurement for Engineering and Shop projects.

Essential Job Functions

EXAMPLES OF DUTIES

1. Assists staff in a variety of professional and administrative duties.

2. Provides independent administrative work to support the business operations.

3. Provides recommendations based on significant knowledge of the department’s professional objectives and activities.

4. Confers with user departments for request or provision of services.

5. Processes appropriate paperwork/forms related to services.

6. Uses specialized knowledge to independently respond to inquiries received from vendors, customers and other department personnel.

7. Monitors office processes/activities; processes personnel and payroll transactions requiring qualitative or technical review; prepares written and statistical reports as requested.

8. Organizes and maintains various files; types correspondence, reports and forms from drafts, notes or briefs.

9. Proofreads and checks typed and other materials for accuracy, completeness and compliance with departmental policies and regulations.

10. Inputs information into an on-line computer system; operates standard office equipment.

11. May direct the work of clerical support staff on a project or day-to-day basis.

QUALIFICATIONS

Knowledge of:
Principles and practices of administrative/clerical support for the day-to-day operations of a function or department.
Office management practices and procedures including the operation of standard office equipment.
Correct English usage, including spelling, grammar, and punctuation.
Basic business data processing principles and the use of on-line computer equipment.

Skill in:
Preparing clear and concise written reports and correspondence.
Researching and summarizing various materials.
Reading and interpreting rules, policies and procedures.
Composing routine correspondence from brief instructions.
Using initiative and sound independent judgment within established guidelines. Establishing and maintaining effective working relationships with those contacted in the course of the work.
Operating standard office equipment including a word processor and an on-line computer system.
Typing accurately at a rate of 50 words per minute from printed copy.
Making accurate arithmetical calculations.
Maintaining accurate records and files.

Minimum Qualifications

Education:
Possession of a high school diploma, GED or recognized equivalent.

Experience:
Four (4) years of clerical/administrative or office assistance experience which will have provided familiarity with subject departments concepts and terminology.

Selection Process

This is a SEIU Local 1021 Bargaining unit position. However, All SEIU members must follow the "Bid Form Process", failure to comply will invalidate an employee's application.

The selection process will include a screening for minimum qualifications as listed in this posting and may additionally involve a skills/performance test, written exam, and/or a panel interview. Outside applicants will not be considered until all employees who have applied have been considered first.

Application Process

This is a SEIU Local 1021 Bargaining unit position. However, all full-time SEIU District employees must follow the "Bid Form" process and deposit their bids in the bid box. Failure to comply may invalidate the employee's bid. As actual vacancies occur, District employees on the internal eligibility list will be considered before outside candidates.

External applicants may only apply on line, at www.bart.gov/jobs. Applicants needing assistance with the on line application process may receive additional information by calling (510) 464-6112.

The Employment Office will screen Bid form applications and resumes against the minimum qualifications. Those candidates who meet the minimum qualifications will be referred to the hiring department for further consideration. The selection process may involve a skills/performance test, written exam, and/or a panel interview. Outside applicants will not be considered until all employees who have applied have been considered first.

All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself.

Equal Employment Opportunity

The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, age, religion, national origin, disability, ancestry, marital status, veteran status, medical condition (cancer-related), genetic information or any protected category prohibited by local, state or federal laws.

The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by calling (510) 464-6112.

Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veteran's must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs.

Other Information

Please be prepared to present documentation in support of any required licenses, degrees, or certifications upon request.

Note

When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please call the Employment Help Line at (510) 464-6112 for assistance.

To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please call the Employment Help Line at (510) 464-6112, between the hours of 8:15am - 5:00pm, Monday- Friday.

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