SENIOR CONTRACTS ADMINISTRATOR (Procurement)
LYNX - Orlando, FL

This job posting is no longer available on LYNX. Find similar jobs: Senior Contract Administrator jobs - LYNX jobs

Note for Staffing Agencies:

In general, LYNX does not utilize external recruiting sources such as staffing or placement agencies to fill its open, posted positions. The utilization of agencies is on an "as needed" basis as determined by LYNX management. As such, solicitation calls from staffing and placement agencies may go unanswered if calls are received relating to LYNX posted positions.

To become a vendor with LYNX, please return to LYNX's web site and click on the Doing Business Link then scroll down to Procurement to find out about the vendor application process:
www.golynx.com .

Reports To: Manager of Procurement

Description of Work

Procures goods and services for the organization including rolling stock, construction, maintenance services, transit equipment, technology, commodities, transit-related professional services, and specialty contracts. Procurement activities include solicitation management, award, administration and close-out of contracts in compliance with appropriate Florida and federal requirements as well as organizational procurement policies and procedures.

Work Environment

Our vision is to be recognized as a world-class leader for providing and coordinating a full array of mobility and community services. LYNX mission is to link our community by providing quality mobility options with innovation, integrity and teamwork.

LYNX Ambassadors (our employees) are committed to the LYNX Service Philosophy: “We enhance people’s lives everyday through passion, pride and performance.”

In order to achieve our organizational goals in support of our mission, LYNX Ambassadors are held accountable for service excellence by continuously practicing and demonstrating the following service standards:

Safety – Safety is everyone’s business and our first priority here at LYNX.

Courtesy – We present ourselves in a professional manner and treat everyone with the utmost respect.

Efficiency – We take pride in knowing our jobs and doing things right the first time.

Cleanliness – We take pride in our personal appearance and work environment.

Because LYNX provides the community with much needed public transportation, it is important for us to resume our services as quickly and as safely as possible in the event of any natural, technological, or human-caused emergency or disaster. Therefore, all employees are considered mission critical members of LYNX’ emergency preparation and response efforts during an emergency or disaster and as such, may be asked to work during these emergencies or disasters.

Duties and Responsibilities
  • Oversees the procurement activities assigned by the Director of Procurement and Manager of Procurement.
  • Develops and issues solicitation documents with great attention to accuracy and detail. Methods of solicitation include Invitation for Bid (IFB), Request for Proposal (RFP), Request for Qualifications (RFQ), and other allowable methods deemed in the best interest of the organization.
  • Meets with end user customers to initiate project procurement planning including determination of method of procurement and development of procurement solicitation schedule.
  • Assists end user customers with the development of special terms and conditions, evaluation criteria and associated relative importance, and identification of contract deliverables.
  • Coordinates, chairs and assists in the development of minutes to pre-solicitation meetings.
  • Prepares addenda after receiving written questions from proposers/bidders during the solicitation process, distributing information to all participants with accurate answers to the questions received, as well as any revisions to the solicitation document if necessary.
  • Prepares for, coordinates, and chairs evaluation committee meetings for the evaluation of proposals ensuring that the meeting(s) are conducted fairly and scoring is based solely on the evaluation criteria in the RFP.
  • Conducts discussions/negotiations and solicits Best and Final Offers (BAFO’s).
  • Prepares written contract agreements for both solicitations and sole source procurements.
  • Develops and maintains solicitation/contract files and maintains the necessary documentation to provide a clear audit trail.
  • Drafts professional business letters and contractual correspondence.
  • Reviews cost/price analyses. Prepares negotiation memoranda and determination of price reasonableness.
  • Performs contract administrative duties for ongoing contracts as assigned. Duties include preparation of written contract modification documents; monitoring of contractor invoicing/payment for compliance with the contract; monitoring contractor flow down payments to subcontractors; monitoring bonding and insurance requirements; monitoring contract deliverable requirements; monitoring contract expiration dates; and performs required contract close-out activities.
  • For construction contracts, conducts on-site reviews of contractor and subcontractor payroll records and personnel hiring practices; conducts contractor’s employee interviews to assure that contractors have implemented stated policies and procedures within their work forces; and monitors contracts for continued compliance with the Davis-Bacon Act. Conforms with and abides by all regulations, policies, work procedures and instructions.
  • Responds promptly when returning telephone calls and replying to correspondence and faxes .
  • Assists in the development of procurement and contracting plans, programs and strategies based on organizational goals/objectives and strategic plans.
  • Assists in the development and delivery of training in procurementand contracting policies/procedures to procurement staff, organizational staff and the vendor community at large.
  • Performs other related duties as assigned.
Required Knowledge, Skills and Abilities
  • Knowledge of and experience with a variety of methods of procurement including, but not limited to, Qualification Based, Invitation to Bid, and Requests for Proposals.
  • Government procurement experience.
  • Requires a high degree of attention to detail.
  • Excellent procurement planning skills.
  • Ability to meet deadlines and expiration dates.
  • Strong organizational skills to monitor the progression of projects and maintain accurate records.
  • Ability to effectively communicate with internal and external customers.
  • Excellent writing composition skills for the development of complex solicitation and contract documents and other written correspondence and reports.
  • Ability to analyze data; proven analytical and problem solving skills.
  • Ability to work with a personal computer and a variety of typical office technologies.
  • Experience with Windows software (Microsoft Office). Must be comfortable with and have ability to learn new software programs and new technologies with minimum training.
  • Ability to understand and carry out complex oral and written instructions.
  • Ability to work as part of a team or independently with minimum supervision as needed.
  • Ability to adapt to changing processes, techniques and procedures to keep up with statutory requirements and/or procurement best practices.
  • Skills and ability to evaluate and negotiate contracts.
  • Ability to effectively administer contracts.
  • Ability to interact in a courteous, professional manner and maintain effective working relationships with superiors, coworkers, contractors, bidders, government officials, and the general public.
  • Ability to work methodically in a fast-paced, automated environment with many interruptions.
  • Ability to be flexible and juggle many projects at the same time.
  • Ability to work efficiently in stressful situations.
  • Ability to effectively conduct public meetings (i.e. bid openings, pre-bid, pre-proposal and kick-off meetings).
  • Strong professional ethics, tact and courtesy.
  • Ability to communicate fluently and write in English.
  • Ability to listen effectively.
  • Ability to travel on occasion.
  • Ability to act, dress and behave in a professional manner.
  • Ability to provide and maintain proof of a valid Florida Driver's License. Must have an acceptable driving record.
Physical Requirements

Extended periods sitting with use of a computer, periodic bending, stooping and reaching and the need to carry items for short distances weighing up to 25 lbs. Ability to hear, see, speak, and perceive color, depth and texture.

Minimum Education and Experience

Bachelor's degree from an accredited college or university in Public or Business Administration or a closely related field and three (3) years of government procurement experience. Two (2) additional years of government procurement experience beyond the minimum required may substituted for one (1) year of required education. Government transit procurement experience, knowledge of FTA regulations and membership in a procurement professional association(s) desired.

CPPB or other procurement equivalent certification preferred at time of hire; or, the ability to obtain same within 36 months of hire date.

Pay rate: $20.90 to $25.08 per hour

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. The principal duties, responsibilities enumerated are all essential job functions.

LYNX - 20 months ago - save job - copy to clipboard - block
About this company
18 reviews