This Sales Administrative Assistant (SAA) is responsible for providing administrative support to the National Sales Leader (NSL). The ideal candidate must have the ability to multitask and complete projects in a timely manner. This person should demonstrate exceptional customer service and problem solving skills. In addition, the SAA must be a highly motivated individual who is eager and ready to accept additional responsibilities when needed.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
The coordination and scheduling of meetings for the (NSL) as well as other members of senior leadership.
Arranging travel plans and reservations based upon the guidance of the NSL.
Providing timely responses to the general inquiries of the sales team as well as senior leadership team members.
Providing details regarding sales performance of the company to NSL and other senior level directors. The ability to analyze general data points and provide executive level summaries based upon the data.
Maintaining the electronic database of the sales department of the company and updating all relevant information in a timely manner.
Preparing presentations and reports regarding sales proposals and plans for use by the NSL and senior leaders in the organization.
Conducting administrative duties in a timely and efficient manner as requested.
Coordinate work flow for projects and initiatives undertaken by the sales organization.
Update and follow through on delegated tasks to ensure progress to deadlines is met and exceeded when possible.
Take initiative in manager’s absence to provide the proper support for the sales organization.
Keep projects on schedule by providing relevant and timely updates to stakeholders within the sales organization.
Maintain on-line policies and procedures manual to ensure consistent performance of the sales.
EDUCATION and/or EXPERIENCE:
Minimum of at 4 years’ experience as an Administrative Assistant to a senior level executive.
Strong skills with Excel, Microsoft Access, Microsoft Word, PowerPoint, and Microsoft Outlook.
Excellent verbal, written, and presentation communication skills.
Ability to deal effectively with all employees and external business contacts while conveying a positive, service-oriented attitude.
Exceptional attention to detail and strong organizational skills.
Ability to maintain complete confidentiality and discretion in business relationships and exercise sound business judgment.
Ability to meet deadlines, prioritize, multi-task, and cope well with frequent change.
Demonstrated ability to oversee and coordinate numerous complex and time-critical client support activities simultaneously, including technical/data processing support activities.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, see, talk and hear. The employee frequently is required to stand; walk; climb stairs, use hands to finger, handle, or feel (including frequent use of manual dexterity for keyboarding); and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.
The usual work environment is typical of an office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate with no material or weather-related hazards except those associated with travel.
This Job Description is to be used as a guide for accomplishing Company objectives. The description incorporates the most typical duties performed and covers only the primary functions and responsibilities of the position. It is recognized that other related duties not specifically mentioned may also be performed. The inclusion of those duties would not alter the overall evaluation of this