School Support Staff
Uncommon Schools - New York, NY

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The Office Manager plays a central role in ensuring an orderly, responsive, and open school. In addition to maintaining the school’s administrative systems and routines, the Office Manager functions as the primary contact person for all of the school’s constituents. In this role, the Office Manager must be able to communicate effectively with students, teachers, families, trustees, donors, and visitors.

The School Special Projects Coordinator will support the School Leadership Team by completing various school-wide projects related to operations, school assessment and accountability, instruction, community relations and strategic planning. Both roles report directly to the Director of Operations.

SPECIFIC RESPONSIBILITIES

Oversee the day to day activities of the school and serving as the main point of contact in the school reception area;

Manage phones (answering calls, re-directing calls, taking messages, placing calls, creating school announcements, etc.);

Manage mail (distributing received mail, preparing school mailings, making mail drops, etc.);

Manage the collection and maintenance of student, personnel, and school information (receiving forms and paperwork, tracking missing forms, managing databases, updating contact information, keeping records current, etc.);

Manage school-wide daily systems (managing student attendance, tracking the student discipline system, etc.);

Help to plan and manage logistics and preparations for school events and activities as needed (making photocopies, setting up for special events, making phone calls to confirm attendance, etc.);

Help to organize staff meetings, staff retreats and annual evaluations;

Greet and document all visitors (signing in visitors, ensuring that students only leave with authorized parents/guardians, monitoring and controlling access to the school, etc.)

Coordinate on-site components of school financial systems such as purchase orders, payroll records, grant reports, and financial forms;

Manage school maintenance and supply systems;

Maintain office equipment and furnishings, and upgrading as needed;

Maintain school calendar of events;

Help to manage the National School Breakfast program, National School Lunch Program, and snacks; and

Process student and faculty applications.

Demonstrate a relentless drive to improve the minds, characters, and lives of students both in and out of school;

Implement and enhance the school’s systems and culture;

Maintain the school’s administrative systems and routines;

Communicate effectively with students, families, and colleagues;

Commit to continual professional growth, participating actively in department meetings, faculty meetings, and other meetings;

Participate in an annual three-week summer staff orientation and training;

Share responsibility for grade-level and school-wide activities;

Develop the strategy and implementation plan for school-wide projects;

Assist with student recruitment;

Create slideshow presentations for staff retreats, and/or the school board, or community members;

Collect school performance data and create data presentations;

Write/edit letters, promotional materials (e.g., brochures, newsletters), website content, etc.;

Organize staff events and preparing materials for staff workshops/trainings;

Work with the school Leadership Team to ensure that all government and authorizer grant proposals and reports are completed on time;

Serve as substitute Teacher as necessary;

Be present and engaged at least Monday through Friday from 7:00 AM – 5:30 PM;

Work periodic evenings and weekends as needed; and

Work on a year-round administrative schedule with school holidays and some summer vacation.

QUALIFICATIONS

Excellent communication skills, both verbal and written;

Excellent computer skills, including Microsoft Office, Word, Excel and Access;

Displays maturity and ability to work independently;

Communicates well with others and demonstrates strong interpersonal skills with students, parents, colleagues and community members;

Enjoys working with children of all ages;

Detailed-oriented, strong follow-through skills;

Strong time management skills; ability to manage multiple tasks simultaneously and meet tight deadlines;

Demonstrated flexibility, maturity and ability to juggle competing priorities;

Interest in performing a critical support role and the ability to excel in a fast-paced, entrepreneurial, results-oriented environment;

Ability to maintain a calm, professional demeanor in the face of competing demands and external pressures;

Prior experience working in schools and/or urban communities; relentless commitment to mission of educating urban students;

Bachelor’s degree required.

COMPENSATION

We offer a competitive compensation and benefits package. Aside from extensive professional development, all our staff members are equipped with a laptop computer, email, high-speed internet access, PDA, and all necessary supplies.

The foregoing information is requested for mandatory government reporting purposes only.

Uncommon Schools - 10 months ago - save job - block
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