Seasonal Administrative Assistant
Weaver - Fort Worth, TX

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Job Description

Provide administrative support to both internal and external clients including greeting clients, offering refreshments and acting as staff liaison for information.
  • Efficiently answer and distribute incoming calls, utilizing multi-line switchboard system
  • Greets vendors, customers, job applicants, and other visitors
  • Act as first level of security; arrange back-up support for the reception desk should the need to leave to arrive
  • Distribute and track guest security passes
  • Enter the appropriate information into the Office of the Building security system
  • Utilize best practices for dealing with inquiries from headhunters/job placement agencies; act as first line of defense; transfer calls as appropriate
  • Utilize Microsoft Outlook to locate employees of the firm inside and outside their respective offices
  • Maintain front desk supplies including postage and courier and distribute incoming faxes
  • Distributes and sort incoming mail, prepares and takes outgoing mail for shipping using the postage meter
  • Arrange for visitor and hoteling space and conference rooms
  • Update client addresses, names, staff changes, in firm database
  • Backup maintenance of client files
  • Enter project status in firm database as well as all charges for tax services
  • Provide support as needed in processing tax returns/other deliverables
  • Backup for completing daily deposit
  • Backup for coordinating catering requests, delivery, set up and clean up
  • Secure Federal Express and other courier services for the firm as needed
  • Collate and mail bi-weekly invoices and monthly statements for the firm and prepare outgoing mail each afternoon
  • Adhere to the Firm’s policies and procedures, ACTION philosophy, demonstrate their importance to others, and provide input to management on suggested modifications to Firm policies and procedures as necessary
Qualifications
  • Professional speaking voice
  • Excellent customer service skills
  • Exceptional organizational skills
  • Ability to multi-task
  • Professional appearance and manner
  • Well-developed interpersonal and communication skills
  • Beginner level in Microsoft Word, Excel, and Outlook

About this company
12 reviews