Secretary, Small Business Development Center
Lee College - San Jacinto, TX

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Job Summary/Basic Function:
Provide clerical support to the Small Business Development Center ( SBDC ) Director.

Essential job functions include, but are not limited to:
  • Perform clerical duties such as answering phones, greeting and assisting visitors, providing information about the SBDC program and/or Lee College to visitors, ordering and maintaining inventory of office supplies, typing correspondence, maintaining up-to-date records and files, picking up and distributing mail, entering data, etc.
  • Assist the SBDC Director and/or clients with marketing and advertising plans as needed (i.e., creation of brochures, etc.).
  • Enter purchase requests.
  • Maintain financial records.
  • Assist SBDC Director with grant report.
  • Provide budget reports to the SBDC Director.
  • Correspond with the UH- SBDC regional office to answer questions concerning any postings to the invoice or report.
  • Coordinate special events such as the monthly Small Business Development Breakfast:
    • Identify and reserve a location, speaker(s), and catering
    • Create and distribute invitations and track RSVPs
    • Set up facility the day of the event
    • Register participates attending each event and collect/record registration fees (take payments and issue receipts)

  • Prepare course schedules with Community Education for co-sponsored classes; prepare rosters and evaluations for Small Business Development Center seminars, recruit instructors for the classes and seminars, and assist in timesheet and recordkeeping.

Other Duties & Responsibilities:
  • Participate in Chambers of Commerce and in local service organizations.
  • Promote the Small Business Development Center and the services it offers.
  • Perform other duties assigned.

Excellent college benefits accrue with this full-time position. This is a security sensitive position.

Lee College does not discriminate on the basis of gender, disability, race, color, age, religion, national origin, or veteran status.

Minimum Qualifications:
  • High School Diploma or equivalent ( GED )
  • Some travel required
  • Three (3) years of previous clerical work experience
  • Proficient organization skills and ability to manage and prioritize multiple tasks in an office/clerical environment
  • Flexible, customer-oriented person willing to work alternative hours
  • Proficient computer skills; specifically Microsoft Word, PowerPoint, and Excel

Preferred Qualifications:
  • Certificate in Office Technology and/or Associate degree from an accredited college
  • Experience using PeopleSoft or an equivalent program
  • Bilingual; ability to read, write, and speak Spanish fluently is a plus
  • Experience consulting and/or public speaking a plus

Campus/Location:
San Jacinto Mall Extension - Baytown, TX

If other, provide location.

Posting Date:
02/14/2013

Close Date:
02/28/2013

Open Until Filled
No

Special Instructions to Applicants:
This position requires applicants to attach the following documents: resume, cover letter, and copies of transcripts for all completed college work. (Official transcripts required upon employment.)

In addition, applicants must include a minimum of three (3) professional references on page five (5) of the online application.

Please do not mail, email, fax, or deliver any documents outside of the electronic application process.

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