Secretary (OA)
Department Of Justice - Arlington, VA

This job posting is no longer available on usajobs.gov. Find similar jobs:Secretary jobs - Department Of Justice jobs

KEY REQUIREMENTS

U.S. Citizen

Must be able to obtain and maintain a Security Clearance.

Males born after 12-31-59 must be registered for Selective Service.

Background and/or Security Investigation required.

DUTIES:
This position is located in the DEA, Office of the Administrator, Office of Administrative Law Judges. The work requires specialized knowledge of, and ability to apply established legal policies, procedures and regulations.

The incumbent performs a variety of legal and administrative duties for the Chief Administrative Law Judge, one or more judge(s) and/or other supervisor(s). The position will serve as a liaison between the Chief Judge and other components of DEA and the Department of Justice. The position manages day to day operations of the office by receiving incoming telephone calls and visitors from a wide variety of high level government and non-government officials as well as the general public, and takes appropriate actions based on knowledge of the responsibilities of the office. The incumbent keeps informed on all procedural aspects of work produced or flowing through the organization and the Judge's caseload, and is cognizant of the status of each legal issue or case before the Judge. The incumbent exercises control over all correspondence for the office. The incumbent maintains an appointment calendar, takes notes at meetings, keeps supervisors abreast of appointments, and researches files, providing any required legal documentation or other information as needed for the Judge, one or more judge(s), and /or supervisors. Logs incoming case related correspondence in the office of Administrative Law Judges' case management system and ensures that entries and case status information in CMS are accurate, timely, and current. Prepares time and attendance reports. Responsible for entering accounting data into the UFMS system in a primary or backup capacity; serves as Assistant Property Custodian in a primary or backup capacity.

The incumbent is responsible for carrying out special projects such as gathering and assembling reports and publications into finished comprehensive documents, developing background information and preparing outlines for superiors' public speaking engagements, papers, correspondence and reports. Independently responds to inquiries about cases received from the courts, client agencies, or expert witnesses; directs inquiries to the appropriate person, following up on required actions, summarizing case materials, abstracting summaries for cross-referencing with established file systems. The incumbent adapts office automation methods to specific requirements and develops guidelines for use by others in the office that streamlines processing procedures; documents uses of a variety of software applications; and ensures that completed documentation is prepared, updated, and distributed effectively. The incumbent will be required to fulfill, on a temporary basis, the duties of the Hearing Clerk, or any other secretary (including the secretary assigned to the Chief Judge) when one or both are unavailable.

Performs other duties as assigned.

QUALIFICATIONS REQUIRED:
QUALIFICATION REQUIREMENTS:
GS-09: one year of specialized experience equivalent to at least the GS-08 Federal grade level performing such duties as office manager preparing detailed or summary reports on topics discussed at meetings and conferences; completing complex travel arrangement; and reviewing reports and correspondence prepared for supervisory signature to ensure conformance with agency polices and factual correctness.

GS-10: one year of specialized experience equivalent to at least the GS-09 Federal grade level performing such duties as office manager managing correspondence, publications, directives and/or periodicals; maintaining a supervisor's calendar and advising subordinate clerical staff on proper office procedures; maintaining tracking systems and spreadsheets; and collaborating with internal and external customers.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

1. Knowledge of office administrative practices and procedures.

2. Knowledge of grammar, spelling, punctuation, syntax, and required formats.

3. Ability to operate and maintain automated database systems.

Conditions of Employment:
PCS: Not Authorized
Relocation Expenses: Not Authorized
Overtime Work: Occasionally
TDY Travel: None

Tour of Duty: Other
Fair Labor Standards Act: Non-Exempt
Drug Testing Designated Position: Yes
Security Requirements: Top Secret Clearance

All qualification requirements must be met by the closing date of this announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review in our office, in other Federal agency personnel offices, and on OPM's web site at http://www.opm.gov/qualifications .

HOW YOU WILL BE EVALUATED:
Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online assessment questionnaire. The questions are designed to capture the desired knowledge, skills, and abilities for this position. The score you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills and abilities required of this position. Please follow all instructions carefully. Errors or omissions may affect your rating.

Do not overstate or understate your level of experience and capability. You should be aware that your ratings are subject to evaluation and verification. Later steps in the selection process may be used to verify your stated level of experience and capability. If a determination is made that you have rated yourself higher than is supported by your resume you will be assigned a rating commensurate to your described experience. Deliberate attempts to falsify information may be grounds for not selecting you. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

Time-in-Grade: Federal employees must meet time-in-grade requirements for consideration.
You must meet all qualification requirements by the closing date of this announcement.

Click here to view vacancy questions: View Assessment Questions

BENEFITS:
The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System, http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc

The following Web addresses are provided for your reference to explore the major benefits offered to most Federal employees:

Flexible Spending Accounts - The Federal Flexible Spending Accounts Program (FSAFeds) allows you to pay for certain health and dependent care expenses with pre-tax dollars. For additional information visit: https://www.fsafeds.com/fsafeds/index.asp

Health Insurance - The Federal Employees Health Benefits Program offers over 100 optional plans. For additional information visit: http://www.opm.gov/insure/health/index.asp

Leave - Most Federal employees earn both annual and sick leave. For additional information visit: http://www.opm.gov/oca/leave/index.asp

Life Insurance - The Federal Employees' Group Life Insurance Program (FEGLI) offers: Basic Life Insurance plus three types of optional insurance, for additional information visit: http://www.opm.gov/insure/life/index.asp

Long Term Care Insurance - The Federal Long Term Care Insurance Program (FLTCIP) provides long term care insurance for Federal employees and their parents, parents-in-law, stepparents, spouses, and adult children. For additional information visit: http://www.ltcfeds.com/

Retirement Program - Almost all new employees are automatically covered by the Federal Employees Retirement System (FERS). FERS is a three-tiered retirement plan. The three tiers are: Social Security Benefits, Basic Benefit Plan, Thrift Savings Plan. For additional information visit: http://www.opm.gov/retire/index.asp

This link provides and overview of the benefits currently offered to Federal employees. http://www.usajobs.gov/ei61.asp

OTHER INFORMATION:
Direct Deposit: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing

Additional vacancies may be filled from this vacancy announcement.

Drug testing is required for this position.

All non-DEA applicants must complete a drug use questionnaire when applying for this position. Applicants who are found, through investigation or personal admission, to have experimented with or used narcotics or dangerous drugs, except those medically prescribed, will not be considered for employment with the Drug Enforcement Administration (DEA). Exceptions to this policy may be made for applicants who admit to limited youthful and experimental use of marijuana. Such applicants may be considered for employment if there is no evidence of regular, confirmed usage, and the full-field background investigation and results of other steps in the process are otherwise favorable. Compliance with this policy is an essential requirement of the position.

It is highly suggested that you complete the Drug Questionnaire form when submitting your application package. However, if you do not complete and submit this form with your application package it will not disqualify you from the application process. You will be asked to complete the Drug Questionnaire form before extended a conditional offer. Click the following link to access the Drug Questionnaire.

http://www.justice.gov/dea/careers/agent/dea341.pdf

To submit your completed Drug Questionnaire please follow the instructions for uploading or faxing documents in the "How to Apply" section of this announcement.

ICTAP: Please visit this link to obtain requirements for applying as an ICTAP eligible applicant. http://www.opm.gov/rif/employee_guides/career_transition.asp#ictap

Career Transition Assistance Plan (CTAP): Provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP eligibility, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and score 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at: http://www.opm.gov/ctap/index.asp

VETERANS EMPLOYMENT OPPURTUNITES ACT (VEOA) DOCUMENTATION: If you are a Veteran claiming eligibility under VEOA, you will need to submit a Member 4 copy of your DD-214. Veterans must include dates of military service on your application materials, and submit Member 4 copy of each Certificate of Release or Discharge from Active Duty, DD-214. For more information, please visit http://www.opm.gov/veterans/html/vetguide.asp#6 .

MILITARY SPOUSE PREFERENCE: http://www.hr.dla.mil/downloads/onjams/military_spouse_preference_info_sheet.pdf or http://www.fedshirevets.gov/job/shams/index.aspx or http://edocket.access.gpo.gov/2009/pdf/E9-19340.pdf .

SELECTIVE SERVICE: MALE APPLICANTS BORN AFTER 12/31/1959 must certify prior to job offer that they have registered with the Selective Service System, or are exempt from having to do so under Selective Service law.

REEMPLOYED ANNUITANTS: http://www.cpms.osd.mil/fas/staffing/pdf/rem_ann.pdf

NOTE: If you submit a resume but no questionnaire, you cannot be considered for the position. If you submit a questionnaire but no resume, you cannot be considered for the position. Your application will be appropriately documented and you will be removed from further competition against this announcement.

REGARDING INTERVIEWS: Interviews may be required for this position. Accommodations may be made to conduct telephonic interviews to preclude travel hardships for applicants.

NOTE: Declining to be interviewed or failure to report for a scheduled interview will be considered as a declination for further consideration for employment against this vacancy. In accordance with 5 CFR 2635.704, applications will not be accepted in a postage paid government envelope.

EEO Policy Statement: http://www.usajobs.gov/eeo

Reasonable Accommodation Policy Statement: http://www.usajobs.gov/raps

Applications submitted in postage-paid Government envelopes will not be accepted.

The Drug Enforcement Administration participates in the USCIS Electronic Employment Eligibility Verification Program

(E-VERIFY - http://www.dhs.gov/E-Verify ). E-Verify helps employers determine employment eligibility of new hires and the validity of their Social Security numbers.

Questions concerning this announcement should be directed to:
TAG: Contact Name

TAG: Contact Phone

For additional applicant resources please visit DEA's website: http://www.justice.gov/dea/resources/careers/tools.html .

If you experience technical issues with completing your online application please email the Application Manager Help Desk at HelpDesk@opm.gov .