Secretary (Office Automation)
Department Of Agriculture - Nashville, TN

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Relocation expenses will not be paid

This position is located in the Tennessee Area Office of Veterinary Services. The incumbent is responsible for applying basic analytical and evaluative methods and techniques to issues concerning the efficiency and effectiveness of program operations such as secretarial, clerical, and some administrative activities of the area office.

You can make a difference! The U.S. Department of Agriculture's (USDA) Marketing and Regulatory Programs (MRP) needs bright, energetic and committed professionals to facilitate the domestic and international marketing of U.S. agricultural products and to protect the health and care of animals and plants in the United States. MRP offers an array of occupations and is committed to diversity in the workplace. We operate in domestic and global markets. Be part of an organization that protects the health and agriculture of the American people. Join our team!

This is a term appointment not to exceed 13 months. Appointment may be extended up to 4 years without reannouncing. For more details click: Term Appointments

APHIS is an emergency response agency. This means that all Agency employees may be asked or assigned to participate in rotating temporary duty assignments to support emergency programs at some time during their careers with APHIS. For details click: APHIS Emergency Response

KEY REQUIREMENTS

DUTIES:
The duties may include, but are not limited to:
Provides support and assistance to the Area Veterinarian In Charge (AVIC) and the Administrative Officer (AO) on secretarial, clerical, and administrative programs.

Answers phone and screens callers, furnishing information, if possible, or directing such callers to proper sources of information and otherwise relieves the AVIC of routine office detail. Makes appointments for AVIC with responsibility for committing his/her time.

Maintains complete confidentiality in the performance of all duties related to handling information that is confidential or sensitive in nature.

Reviews all AVIC incoming correspondence to determine whether a reply should be made on own initiative or submitted to AVIC for handling. Keeps self informed on all Area activities.

Analyzes workload, making adjustments due to program or strategic direction changes.

Prepares and submits T&A reports on time and in accordance with National Finance Center (NFC) instructions. Maintains a proper filing system and worksheet that incorporates TC codes for efficient retrieval of hours for the area.

Ensures that all travel is made in accordance with the Federal Travel Regulations (FTR), Agricultural Travel Regulations (ATR), and Agency, Regional, and local travel policies. Makes travel arrangements and changes for AVIC; to include airline, car rental, and hotel reservations. Assists Area personnel with travel arrangements and changes, to include airline, car rental, and hotel reservations, if necessary.

Provides oversight of the administrative tasks associated with AgLearn training nominations, SF-182s, training documentation, and the overall database. Enters and tracks all training taken by VSTN employee via AgLearn database.

Serves as the main point of contact for tracking all suspense dates assigned to VSTN employees via an Excel spreadsheet.

QUALIFICATIONS REQUIRED:
To qualify, you MUST meet all qualification requirements by the closing date of the announcement.

Applicants can qualify by meeting the SPECIALIZED EXPERIENCE requirements.

SPECIALIZED EXPERIENCE AT THE GS-6 GRADE LEVEL: Applicants must have one year of specialized experience equivalent in level of difficulty and responsibility to the next lower level in the Federal Service. This experience may have been obtained in the private or public (local, county, state, Federal) sectors.

Examples of qualifying experience include, but are not limited to:

Receiving phone calls and visitors to the office, ascertaining the nature of requests and directing callers to appropriate staff member.

Making necessary arrangements for travel, arranging schedules of visits, making reservations, notifying organizations and officials to be visited, and submitting travel vouchers and reports.

Assembling, reviewing, reconciling and maintaining administrative documents.

Training personnel on various automated systems.

Receiving and maintaining professional records in a confidential filing system and/or electronic data base and auditing unit suspense dates.

THERE IS NO EDUCATION SUBSTITUTION FOR THE GS-6 GRADE LEVEL.

Special Conditions:
U.S. Citizenship.

Males born after 12/31/59 must be registered with the Selective Service

DD214 (Member 4 copy) or other veterans' documents required to receive veterans' preference

Subject to satisfactory completion of one year probationary period.

As a condition of employment, a background investigation may be required for this position.

Occasional travel may be required.

Applicants must be qualified typists.(40 WPM)

We understand that accepting a position with Veterinary Services may require the need for spousal career placement assistance. To help you and your family make a successful career transition, Veterinary Services is dedicated to providing information on career placement assistance. Please visit the following web links for more information: http://www.job-hunt.org/jobs/states.shtml http://www.jobhunt.org/state_unemployment_offices.shtml

This position is subject to unscheduled overnight details of undetermined lengths in the event of animal health emergencies or other conditions requiring immediate response, as required by the Agency. (Extensive periods of time may be designated for overnight details.)

HOW YOU WILL BE EVALUATED:
Your application will be rated on the extent and quality of your experience, education and training relevant to the position. Your resume must support that you meet the specialized experience requirements described above and are proficient in the following skills or competencies below. Please note you are not required to provide specific narrative responses to the skills and competencies described in this section.

Receiving phone calls and visitors to the office, ascertaining the nature of requests and directing callers to appropriate staff member.

Making necessary arrangements for travel, arranging schedules of visits, making reservations, notifying organizations and officials to be visited, and submitting travel vouchers and reports.

Assembling, reviewing, reconciling and maintaining administrative documents.

Reviewing required specifications in regulatory data bases.

Training personnel on various automated systems.

Receiving and maintaining professional records in a confidential filing system and/or electronic data base and auditing unit suspense dates.

Category rating procedures will be used to rank and select eligible candidates. The following quality categories will be used: Best Qualified, Well Qualified, and Qualified. Within each quality category, veterans' preference eligible will receive selection priority over non-veterans.

Your final category placement will be based on your responses to the assessment questionnaire. Please ensure your resume provides enough detail to support your responses.

If, after reviewing your resume and / or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your score can / will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating. Deliberate attempts to falsify information may be grounds for not selecting you.
To preview questions please click here .

BENEFITS:
Eligibility for employee benefits depends on your type of appointment and your tour of duty (work schedule). Generally, you must be hired on a permanent basis and have a regular full or part-time work schedule. For more information on potential benefits, go to: Federal Employee Benefits

OTHER INFORMATION:
For information regarding CTAP eligibility for applicants who are displaced Federal employees click on the link below: Career Transition Assistance Programs

More than one selection may be made if another vacancy occurs within 90 days of the issuance of the certification of eligibles.

Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc) should contact: USDA's TARGET Center at 202-720-2600 (voice and TDD).

For information on filing a complaint of discrimination, click: Filing a Complaint

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