Secretary (Office Automation)
Department Of Agriculture - Salt Lake City, UT

This job posting is no longer available on usajobs.gov. Find similar jobs:Secretary jobs - Department Of Agriculture jobs

Be remarkable, Make a difference! Join the Natural Resources Conservation service team and help us conserve our nation's Natural Resources. Visit our web site at http://www.nrcs.usda.gov to learn more.

Natural Resources Conservation Service (NRCS) is known worldwide for its accomplishments and innovations in conservation. The employees of NRCS are recognized for their talent, dedication, and ingenuity in making the agency's programs work as they take necessary steps to reduce erosion, protect wildlife, promote good land use, and other measures to preserve the Nation's natural resources for future generations. Join us in protecting and conserving natural resources on America's private land. Visit our website (http://nrcs.usda.gov/) to learn more and see why this is such a great place to work.

This position is located in Salt Lake City, Utah and will be filled at either the GS-08 or GS-09 level. This vacancy announcement is open to all United States Citizens. Those who are current or former federal employees serving under a career or career-conditional appointment (Merit) and those eligible for consideration under Special Hiring Authority (e.g. VRA, VEOA, Peace Corps, VISTA, Handicap, 30% Disabled Veterans, etc) are eligible under this announcement but may also apply through the Status (Merit) vacancy announcement, UT-787434-EI-MP that runs concurrent with this announcement. See "Other Information" section in this announcement for more details. One position may be filled from this announcement.

Relocation expenses are NOT authorized.

KEY REQUIREMENTS

US Citizen

Background investigation required

Males born after 12-31-59 must be registered with Selective Service

Must be able to type a minimum of 40 WPM

Must have a valid state driver's license

DUTIES:
This position serves as the principle administrative and clerical support position for the State Conservationist and other key leadership team members with the Natural Resources Conservation Service, State of Utah. Duties include but are not limited to:

  • Coordinate, reschedule, or refuse appoints for the State Conservationist and other members of the leadership team as required; accept or decline invitations to meetings or engagements for the State Conservationist and other members of the leadership team; and if appropriate, arrange for representation by a subordinate official at a meeting or engagement if the State Conservationist is unable to attend.
  • Receive telephone calls and visitors to the office of the State Conservationist; determine nature of the call or business of visitors; decide to whom visitors are referred.
  • Perform complex administrative and office automation duties in support of the State Conservationist.
  • Handle and manage sensitive and privileged information, maintaining confidentiality.
  • Process responses to Congressional and agency headquarters inquiries in a timely manner.
  • Serve as a key point of contact between the State Conservationist and internal and external stakeholders; represent the State Conservationist on his/her behalf in his/her absence.
  • Serve as organizational-level records management coordinator ensure compliance with applicable directives, providing technical advice and assistance across the organization, supervising disposition of records, and submitting requirements reports.
  • Serve as organizational-level point of contact for administering Freedom of Information Act program, receiving FOIA requests, working with appropriate personnel across the organization to gather information necessary to respond, preparing response for higher level review and approval for release.
  • Analyze, evaluate, develop, and implement internal policies and procedures regarding office management to ensure comprehensive support and efficient flow of work.
  • Plans and completes arrangements for all required travel, conferences, and meetings.
  • Manage and review correspondence or accuracy and compliance with agency policy.
  • Receives continuous electronic mail transmissions and distributes information to others as required.
  • Attends and records minutes of board and committee meetings.
QUALIFICATIONS REQUIRED:
TO QUALIFY FOR THE GS-08 GRADE LEVEL, you must show that you have one year of specialized experience equivalent in difficulty and complexity to the GS-07 or equivalent level in Federal service. Typically this experience is found in administrative office work such as: receiving visitors and telephone calls to the office, determining the nature of the call or business of visitors; deciding to whom visitors are referred; making appointments and scheduling conferences for the supervisor and leadership team, establishing priorities, setting up, rescheduling, or refusing appointments, accepting or declining invitations to meetings, and arranging for representation by a subordinate official when that is desirable; handling and managing sensitive and privileged information, maintaining confidentiality; processing responses to Congressional and National Headquarters inquiries in a timely manner; utilizing Microsoft Office to produce documents and data; and preparing and finalizing various recurring reports. Work must have been accomplished independently, with responsibility for proposing solutions to problems as they are presented to the supervisory level. Your resume must clearly document this experience.

TO QUALIFY FOR THE GS-09 GRADE LEVEL, you must show that you have one year of specialized experience equivalent in difficulty and complexity to the GS-08 or equivalent in Federal service. Typically this experience is found in administrative office work such as: receiving visitors and telephone calls to the office, determining the nature of the call or business of visitors; deciding to whom visitors are referred; making appointments and scheduling conferences for the supervisor and leadership team, establishing priorities, setting up, rescheduling, or refusing appointments, accepting or declining invitations to meetings, and arranging for representation by a subordinate official when that is desirable; handling and managing sensitive and privileged information, maintaining confidentiality; processing responses to Congressional and National Headquarters inquiries in a timely manner; utilizing Microsoft Office to produce documents and data; and preparing and finalizing various recurring reports. Work must have been accomplished in an environment where specific guides may not be available for assignments, and required the development of procedures to accomplish tasks. Your resume must clearly document this experience.

Specialized experience is defined as experience that has provided the applicant with the particular knowledge, skills and abilities to perform successfully the duties of a Secretary, GS-08/09.

A full year of work is considered to be 35 - 40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly that nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Credit will be given for appropriate qualifying unpaid experience or volunteer work. To receive proper credit for unpaid experience or volunteer work, fully describe your responsibilities and show the actual time (years, months, and hours per week) spent in such activities.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).

You must meet all qualification requirements by the closing date of this announcement.

If you applied to more than one grade level, BE ADVISED that you may be selected at ANY grade level for which you applied and are found qualified (i.e., if the job is announced at the GS-08/09 grade levels and you apply for the GS-08 and GS-09, and you are found qualified at BOTH grade levels, you may be selected at either grade levels).

There is no positive education requirement for this position.

Proficiency Requirement: In addition to meeting experience or education requirements, applicants must be able to demonstrate the ability to type 40 words per minute. Applicants may be asked to participate in a typing/performance test, provide a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office of Personnel Management, or by self-certifying their proficiency (which may be verified at a later step in the process). Performance test results and certificates of proficiency are acceptable for 3 years.

Physical Requirement: The work involves sedentary work performed at a desk with intermittent standing, walking, bending, lifting, stooping and stretching. This position requires the ability to work under pressure, make sound decisions, and maintain composure in difficult situations if necessary.

HOW YOU WILL BE EVALUATED:
Your application will be evaluated and rated under the Category Rating and Selection Procedures. Your resume must support your responses to the occupational questionnaire. We will review your resume and supporting documentation and compare this information to your responses on the occupational questionnaire to determine if you meet the minimum qualifications for this position. If you are basically qualified for this position, we will evaluate your application package, using a panel of subject-matter experts or HR Specialist to assess the quality, depth, and complexity of your accomplishments, experience, and education as they relate to the critical knowledge, skills, and abilities for the position. We will then place you in one of the following categories and only those in the Best Qualified category will be referred to the hiring manager for further consideration.

Best Qualified: Applicants possess all of the job related competencies identifies as important for successful job performance.

Well -Qualified: Applicants possesses a majority (i.e., more than half) of the job related competencies needed for successful job performance.

Qualified: Applicants meets the basic eligibility and minimum qualification requirements, but does not meet the definition of Well-Qualified or Best Qualified describe above.

Your application will be evaluated based on your responses to the on-line questions and specialized experience documented in your resume. If materials are not received, your application will be evaluated solely on the information available and you may not receive full consideration or may not be considered eligible. All the information you provide may be verified by a review of your application, by checking references and through other means, such as the interview process. Any exaggeration of your experience, false statements, or attempts to conceal information may be grounds for lowering your rating, not hiring you, or for removal after employment begins.

Your Assessment questionnaire will be scored based on your responses. The score is a measure of the degree to which your background matches the following knowledges, skills and abilities (found in the assessment questionnaire) for this position:

1. Knowledge of extensive rules, procedures, or operations applied to secretarial and clerical assignments.

2. Knowledge of functions to greet visitors, receives calls, manage calendars and review correspondence.

3. Knowledge of written communication.

4. Knowledge of various office automation software programs, tools and techniques.

5. Ability to handle and manage sensitive information, maintain confidentiality, and liaison with internal and external stakeholders.

To preview questions please go to: Online Questionnaire

BENEFITS:
Working for the USDA, Natural Resources Conservation Service offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. The following Web address is provided for your reference to explore the major benefits offered to most Federal employees. To find out more click here http://www.usajobs.gov/EI/benefits.asp .

OTHER INFORMATION:
Veterans' Preference: If you are entitled to veterans' preference, you should indicate the type of veterans' preference you are claiming on your résumé and submit documents to support your claim. Your veterans' preference entitlement will be verified by the employing agency.

  • For 5-point veterans' preference, please provide your DD-214 (Certificate of Release or Discharge from Active Duty), official statement of service from your command if you are currently on active duty, or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that proves your military service was performed under honorable conditions.
  • For 10-point veterans' preference, please submit a Standard Form (SF) 15 , Application for 10-Point Veteran Preference and the required documentation.
For more information about veterans/special hiring eligibility, please visit http://www.fedshirevets.gov/job/shav/index.aspx .

Important information for surplus or displaced Federal employees: The Interagency Career Transition Assistance Plan (ICTAP) or Career Transition Assistance Program (CTAP) provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If you have been notified in writing that you are a displaced employee eligible for ICTAP/CTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP/CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be found well-qualified your application must rate at or above 85 . You must annotate in your application that you are applying as an ICTAP/CTAP eligible. Please provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP/CTAP eligibility or a copy of your separation personnel action form. Information about ICTAP/CTAP eligibility is available at http://www.opm.gov/rif/employee_guides/career_transition.asp .

If you are a current career or career-conditional Federal employee or former Federal employee who has reinstatement eligibility , you must submit a copy of your latest SF-50 "Notification of Personnel Action" and/or a copy of the SF-50 that reflects career or career-conditional tenure and your most recent performance appraisal (dated within the last 15 months), or your will not be considered under the merit promotion process. If you are unable to provide a recent performance appraisal, you must note this on your application materials with an explanation why you are unable to provide a recent performance appraisal.

You can apply for a non-competitive appointment if you meet the basic eligibility requirements and you are eligible for special appointments such as those authorized for the severely disabled; disabled veterans; returned volunteers from the Peace Corps or VISTA, etc . Please indicate the type of special appointment you are seeking, if any, on your application and follow all other instructions for applying shown in this announcement. Employment information for severely disabled applicants may be found at http://www.opm.gov/disability/PeopleWithDisabilities.asp .

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See http://www.sss.gov/ .

Background Investigation: A background investigation will be required for all new appointments. Your continued employment will be subject to your successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements will be grounds for termination.

E-Verify: Employer participates in E-Verify to verify employment eligibility.

Probationary Period: If appointed on first competitive appointment or appointment in new line of work selectee is subjected to 12-month probationary period and can be removed for performance, budget, suitability, background review or other reasons.

Reference Checks may be conducted prior to any interviews being conducted. By applying for this announcement you are giving consent for these reference checks. Checks may include current supervisor, prior supervisor or others in line of sight within previously held positions.

Promotion Potential: When promotion potential is shown, and if selected at the lower grade, the agency is not obligated or committed to promoting you to the higher grade. Promotions depend on your ability to perform the duties, requires a minimum of 12-months time-in-grade and provided you are found otherwise eligible, you'll need to be recommended through the supervisory chain. Promotions are not automatic.

About this company
439 reviews
We provide leadership on food, agriculture, natural resources, rural development, nutrition, and related issues based on sound public...